Administrative Assistant

6 days ago


Winnsboro, Louisiana, United States Franklin Medical Center Full time
Job Summary

The primary objective of this role is to provide exceptional customer service by answering phone calls in a friendly and professional manner, taking requests, and assigning tasks to maintenance personnel through the creation of work orders. This position plays a crucial role in ensuring the success of our maintenance program at Franklin Medical Center.

Key Responsibilities
  1. Phone and Email Management: Respond to phone calls, take messages, and make work orders as needed.
  2. Administrative Support: Assist the Chief Engineer with scheduling appointments and meetings, and maintain accurate records.
  3. Supply Chain Management: Order and manage supplies, and process purchase orders in a timely manner.
  4. Document Management: Perform copying, filing, and typing tasks as required, and maintain up-to-date MSDS files.
  5. Payroll and Benefits Administration: Process employee time and attendance for payroll purposes, and ensure compliance with company policies.
  6. Mail and Package Delivery: Receive and sort mail for the department, and deliver packages as needed.
  7. Errands and Special Projects: Run errands and complete special projects as assigned by the Chief Engineer.
Requirements

To be successful in this role, you must possess the following qualifications:

  • Education and Training: A high school diploma or equivalent is required.
  • Work Experience: Previous office experience or training is necessary.
  • Skills and Abilities: Excellent communication and interpersonal skills, with the ability to work effectively with personnel in all departments. Proficiency in Microsoft Office, including Microsoft Access, Excel, Word, and Visual Basic, is also required.
  • Physical Requirements: Ability to read, write, speak, and hear the English language clearly, and to sit, stand, bend, lift, and move intermittently throughout the day.
Working Conditions

This role requires occasional exposure to blood-borne pathogens, and the ability to work independently with flexibility and personal integrity.



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