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Executive Administrator

2 months ago

San Rafael, California, United States MP May Full time
About the Role

The Executive Administrator role provides exceptional support to senior executives, ensuring timely and precise management of deadlines, projects, and tasks. This is a full-time, in-office position with regular business hours.

Key Responsibilities
  • Manage multiple tasks and projects simultaneously, prioritizing deadlines and deliverables.
  • Assist with bookkeeping, accounting duties, and financial record-keeping as needed.
  • Coordinate with Board members, scheduling meetings, and communicating key information.
  • Develop and maintain procedures and documentation on company processes, ensuring compliance and efficiency.
  • Implement processes and meet deadlines, maintaining a high level of accuracy and attention to detail.
  • Maintain comprehensive and accurate records, ensuring data integrity and security.
  • Build and maintain strong, long-lasting relationships with stakeholders, including team members, clients, and vendors.
  • Participate in team and client calls, providing exceptional customer service and support.
  • Maintain communication records and calendars, ensuring seamless coordination and follow-up.
  • Ensure timely response to all stakeholder requests, providing prompt and professional communication.
Requirements
  • Bachelor's degree preferred, with a focus on business administration or a related field.
  • Prior experience in a similar administrative role, with a proven track record of success.
  • Knowledge of database software, including FileMaker, and proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Experience with virtual platforms, including Zoom, MS Teams, and Smartsheet, is highly valued.
  • Professional appearance, business casual, with a strong focus on exceptional customer service skills.
  • Exceptional problem-solving skills, with the ability to manage multiple projects simultaneously and maintain attention to detail.
  • Strong verbal and written communication skills, with excellent listening and presentation skills.