HR Coordinator for Electronic Dance Music Events
4 weeks ago
Job Summary: We are seeking an HR Coordinator to support our Marketing and Club Operations client groups at Insomniac Holdings, LLC. The ideal candidate will have a strong understanding of compliance and administrative responsibilities, with experience in HRIS and the ability to balance the needs of employees with the demands of the business.
About Us: Insomniac Holdings, LLC is a team of advisors who retain an unparalleled talent for breaking barriers and forging new connections. Our unique expertise stems from diverse industry insights and years of experience from within the business world. A staggering combination of strategy, powerful networking skills, and arsenal of contacts creates lucrative business opportunities for our range of clients.
The Role: The HR Coordinator will be analytical, empathetic, and detail-oriented, with a passion for people and a strong understanding of HR processes and systems. The ideal candidate will have a proven track record of supporting Marketing and Club Operations client groups, auditing and updating their data in ADP to ensure high levels of data accuracy.
Responsibilities:
- Accurate data entry, file organization, and record keeping of HR documents, data cleanup
- Timely responses to employee inquiries with accurate resolutions
- Support the onboarding and offboarding process, perform background checks
- Coordinate and schedule meetings
- Coordinate the maintenance of office spaces to create a comfortable and safe working environment
- Maintain up-to-date knowledge of relevant labor laws and regulations, ensuring all HR processes, procedures, and employee files are in compliance
- Engage with client groups to understand and address their needs, conducting check-ins as needed, provide tailored support
- Provide support with EDD requests
- Assist with Benefits enrollment
- Support ad hoc audits on position and employee data in ADP, identifying discrepancies and presenting findings for review
- Assist client groups with updating ADP - troubleshooting and making corrections as required
- Assist with bi-weekly processing of payroll, this will include auditing data, running reports, and preparing data for payroll processing
- Perform mass data uploads in ADP using Excel templates, ensuring accurate and timely processing
- Coordinate with client groups to ensure task completion within deadlines as needed
- Process salary adjustments, title changes, offer letters, and other documentation
- Continuous Improvement - Identify and implement process improvements to enhance data accuracy and efficiency
- Prioritize the well-being and needs of our employees while ensuring alignment with the business objectives
- Foster a positive and inclusive company culture by assisting in organizing social events, team-building activities, and celebrations
- Provide general administrative support to the HR team, additional projects assigned as needed
Qualifications:
- 2+ years of experience in Human Resources or Administration
- Bachelor's degree in HR, Business Administration, or related field preferred
- Proven experience in HR administration, preferably in a hospitality or entertainment industry
- Proficient in HRIS, experience with ADP Workforce Now is a plus
- Excellent communication and interpersonal skills, with a demonstrated ability to empathize and build rapport with employees
- Outstanding work ethics
- Proficiency in data entry, file management
- Ability to maintain confidentiality
- Ability to multitask, prioritize projects, and work effectively in a fast-paced environment
- Detail-oriented and organized, with a proactive approach to problem-solving
- Experience with Airtable is a plus
Work Environment:
- Must be willing to travel to work and travel to work events during holidays, evening, and weekend hours, as required, to meet deadlines and work events
- Might require occasional travel to the various clubs
- Must be able to tolerate loud noise levels and busy environments when on site at event and office locations
Benefits:
- Medical, Dental, and Vision Insurance
- Paid Time Off
- Guest List Perks
- Merchandise Discounts
Equal Employment Opportunity: Our company strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
Hiring Practices: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
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