HR Coordinator

1 week ago

Calabasas, California, United States Insomniac Holdings, LLC Full time
Job Summary

We are seeking a highly skilled and detail-oriented HR Coordinator to join our team at Insomniac Holdings, LLC. As an HR Coordinator, you will play a critical role in supporting our Marketing and Club Operations client groups, ensuring accurate data management, and providing exceptional employee experiences.

Responsibilities
  • Accurate data entry, file organization, and record keeping of HR documents, data cleanup
  • Timely responses to employee inquiries with accurate resolutions
  • Support the onboarding and offboarding process, perform background checks
  • Coordinate and schedule meetings
  • Coordinate the maintenance of office spaces to create a comfortable and safe working environment
  • Maintain up-to-date knowledge of relevant labor laws and regulations, ensuring all HR processes, procedures, and employee files are in compliance
  • Engage with client groups to understand and address their needs, conducting check-ins as needed, and provide tailored support
  • Provide support with EDD requests
  • Assist with Benefits enrollment
  • Support ad hoc audits on position and employee data in ADP, identifying discrepancies, and presenting findings for review
  • Assist client groups with updating ADP - troubleshooting and making corrections as required
  • Assist with bi-weekly processing of payroll, including auditing data, running reports, and preparing data for payroll processing
  • Perform mass data uploads in ADP using Excel templates, ensuring accurate and timely processing
  • Coordinate with client groups to ensure task completion within deadlines as needed
  • Process salary adjustments, title changes, offer letters, and other documentation
  • Continuous Improvement - Identify and implement process improvements to enhance data accuracy and efficiency
  • Prioritize the well-being and needs of our employees while ensuring alignment with the business objectives
  • Foster a positive and inclusive company culture by assisting in organizing social events, team-building activities, and celebrations
  • Provide general administrative support to the HR team, additional projects assigned as needed
Qualifications
  • 2+ years of experience in Human Resources or Administration
  • Bachelor's degree in HR, Business Administration, or related field preferred
  • Proven experience in HR administration, preferably in a hospitality or entertainment industry
  • Proficient in HRIS, experience with ADP Workforce Now is a plus
  • Excellent communication and interpersonal skills, with a demonstrated ability to empathize and build rapport with employees
  • Outstanding work ethics
  • Proficiency in data entry, file management
  • Ability to maintain confidentiality
  • Ability to multitask, prioritize projects, and work effectively in a fast-paced environment
  • Detail-oriented and organized, with a proactive approach to problem-solving
  • Experience with Airtable is a plus
Work Environment
  • Must be willing to travel to work and travel to work events during holidays, evening, and weekend hours, as required, to meet deadlines and work events
  • Might require occasional travel to the various clubs
  • Must be able to tolerate loud noise levels and busy environments when on site at event and office locations
Benefits
  • Medical, Dental, and Vision Insurance
  • Paid Time Off
  • Guest List Perks
  • Merchandise Discounts
Equal Employment Opportunity

Our company strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

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