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Senior Executive Coordinator

2 months ago

Cleveland, Ohio, United States 4AIR Full time
Job Overview

4AIR is on the lookout for a highly efficient, detail-oriented, and committed Senior Executive Coordinator to provide essential support to the Executive team at 4AIR.

As the pioneering sustainability solutions program in aviation, 4AIR aims to tackle the climate impact of the industry through a structured framework that simplifies and verifies the path towards significant aircraft emissions reduction.

KEY RESPONSIBILITIES:

  • Travel Coordination: Manage and organize all travel arrangements for the CEO, including flights, lodging, and transportation. Act as a proactive troubleshooter to swiftly resolve any travel-related challenges and provide real-time support during trips.
  • Office Administration: Supervise daily office operations to ensure seamless functionality. Responsibilities include organizing executive meetings and coordinating necessary arrangements for the team.
  • Executive Assistance: Aid the CEO in maintaining organization and managing critical communications. This involves tracking open items from portfolio company leaders, identifying follow-up tasks, and drafting correspondence for review.
  • Communication Management: Facilitate the CEO's responses to customer inquiries and feedback, ensuring timely and appropriate communication. Prepare correspondence on behalf of the CEO for review.
  • Portfolio Management Support: Stay informed about developments within portfolio companies, assisting in tracking key deliverables and ensuring the CEO is well-prepared for meetings and engagements.
  • Collaboration: Work collaboratively with other Executive Assistants across the portfolio of companies and provide assistance as needed.
  • Content Development: Create and curate engaging content for social media platforms, particularly LinkedIn, to enhance brand visibility and audience interaction.
  • Industry Research: Proactively gather and present a weekly report on industry activities to keep the CEO informed of new trends and news that may influence decision-making.
  • Administrative Support: Assist with the organization and completion of expense reports and other administrative tasks as required.

QUALIFICATIONS:

  • Bachelor's degree or equivalent experience.
  • Demonstrated experience as an Executive Assistant or in a similar role, ideally within a fast-paced environment.
  • Trustworthy individual capable of handling confidential information with discretion.
  • Ability to meet deadlines while prioritizing tasks; must exhibit flexibility, a strong work ethic, meticulous attention to detail, and a sense of urgency.
  • Exceptional written and verbal communication skills.
  • Strong problem-solving abilities with a proactive mindset to anticipate the CEO's needs.
  • Capacity to prioritize and manage multiple projects simultaneously.
  • A decisive and confident decision-maker.