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Office Coordinator

2 months ago

Lake Mary, Florida, United States B6 Security Full time
Job Overview

Company Background

B6 Security & Investigations LLC operates as a premier agency in the realm of private security and investigations, with a strong presence across Florida and Texas. Our expertise lies in providing security solutions in the aftermath of disasters, often collaborating with governmental bodies and private sector clients.

Our dedicated Rapid Response Security Team is deployed to manage security needs following hurricanes and other emergencies, focusing on high-stakes, short-term assignments. Additionally, we maintain a workforce of both armed and unarmed security personnel for regular, ongoing assignments.

Position Summary

We are in search of a full-time Office Coordinator to bolster our management team. At B6, we pride ourselves on our ability to tackle challenges head-on, and we seek individuals who share this mindset. The ideal candidate will be a versatile support professional, committed to helping us achieve our ambitious goals.

The successful applicant will possess outstanding verbal and written communication abilities, a proactive approach to problem-solving, and a readiness to assist during critical situations. Experience in fast-paced environments, exceptional customer service skills, and a background in logistics management will be advantageous.

We are willing to provide training for the right individual, prioritizing a positive attitude and eagerness to learn over specific industry experience.

The ideal candidate will demonstrate strong problem-solving skills, diligence in following established processes, meticulous record-keeping, and a positive demeanor. Integrity and professionalism are essential traits we value.

This position offers a hybrid work model, primarily remote, with occasional in-person attendance required for meetings or during critical deployments. The role may also involve local errands as needed.

Key Responsibilities:

  • Managing phone communications and directing calls appropriately.
  • Engaging with clients and team members on a daily basis.
  • Supporting daily operations and administrative tasks.
  • Overseeing the company calendar and scheduling.
  • Performing clerical tasks, including document management.
  • Maintaining organized records and data entry.
  • Adhering to established workflows for various projects.
  • Assisting with onboarding processes during staffing events.
  • Supporting HR functions, including documentation and compliance.
  • Facilitating operational tasks, such as scheduling and logistics.
  • Assisting with financial documentation and bookkeeping tasks.
  • Providing sales support through research and lead generation.
  • Offering administrative support to the executive team as needed.

Work Hours:

Two shifts are available: 6am-2pm and 1pm-9pm.

Qualifications:

  • High School diploma or equivalent.
  • A dedicated home office space free from distractions.
  • Ability to commute to the office and perform errands as required.
  • Willingness to work full-time in-person if necessary.
  • Exceptional communication skills, both verbal and written.
  • Successful completion of background checks and drug screenings.
  • Commitment to confidentiality and non-disclosure agreements.
  • Proficiency with technology and adaptability to new systems.
  • Strong organizational and time management skills.

Ideal Candidate Profile:

  • Thrives in a dynamic work environment.
  • Familiarity with project management tools.
  • Proficient in MS Office applications.
  • Experience in customer-facing roles.
  • Proven problem-solving capabilities in complex scenarios.
  • Ability to manage multiple tasks effectively.
  • Preference given to military veterans.

Benefits:

Competitive salary based on experience.

Opportunities for professional growth within the company.

Generous paid holiday policy.

Engagement in a unique and fast-paced industry.