Accounts Payable Specialist

4 days ago


Wilmington, Massachusetts, United States UniFirst Full time
Job Summary

UniFirst is seeking an experienced Accounts Payable Specialist to join our team. As an integral part of our Corporate Accounts Payable Department, this role is responsible for processing invoices, verifying payments, and reconciling vendor statements.

Key Responsibilities
  • Review and process all invoices in accordance with company policy and SOX requirements.
  • Pay vendors bi-weekly, monitor discount opportunities, and schedule checks.
  • Work with the Materials Management team and vendors to resolve purchase order, contract, invoice, payment, or documentation discrepancies.
  • Ensure credits are received for all outstanding memos.
  • Analyze and resolve complex issues using rigorous logic.
  • Research and investigate returned checks, request stop payments, or purchase order amendments.
  • Process and pay employee expenses after verification of compliance and adequate support has been provided.
  • Review, sort, and distribute incoming mail.
  • Review and process invoices submitted via the Stockroom Management System (SMS) batches in OnBase.
  • Review and process invoices scanned via the Kofax Transformation Module (KTM).
  • Ensure invoices are not duplicated via consistent review.
  • Accurate and manual entry of invoices as needed.
  • Provide exemplary customer service by communicating and developing a rapport with assigned location administrators.
  • Verify and reconcile monthly vendor statements to ensure assigned accounts remain in good standing.
  • Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner.
  • Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies.
  • Ability to consistently meet deadlines.
  • Escalate issues of concern to management.
  • Perform miscellaneous tasks as assigned by supervisor.
Requirements
  • High School diploma or equivalent required, college preferred.
  • 4-6 years of full cycle AP experience.
  • 2-4 years of experience processing invoices via an OCR tool.
  • Experience with two & three way match programs helpful.
  • Previous experience with P2P preferred.
  • Proficient MC Office skills, must be able to use Excel specifically, to create reports to obtain, manipulate, and or track vendor data, apply filters, and use macros.
  • Willingness and desire to contribute to continuous improvement.
  • PeopleSoft Financial application experience preferred.
  • Basic math skills.
  • Ability to multitask, work under pressure & meet deadlines.
  • Strong organizational skills, accuracy, attention to detail & follow through are required.
  • Strong listening, verbal and written communication skills.
  • IOFM Certification or ability to obtain AP certification.
  • Experience with administration of Corporate Credit Card Programs helpful, but not required.


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