Senior Subcontracts Administrator
3 weeks ago
We are seeking a highly skilled Senior Subcontracts Administrator to join our team in support of our Advanced Technologies business group. This role will be based in our Lynchburg, VA office and will involve cradle-to-grave procurement support, including acquisition strategy development, subcontract inquiry management, supplier negotiation, source selection, award execution, and post-award subcontract administration.
Key Responsibilities- Coordinate with internal stakeholders to prepare solicitation documentation for complex acquisitions, including statements of work, technical specifications, terms and conditions, source selection evaluation factors, and other requirements.
- Prepare bid packages, conduct bidder conferences, analyze and evaluate proposals, perform price and/or cost analysis, negotiate subcontract terms and pricing, lead source selection, prepare award and supporting documentation, and manage subcontract administration.
- Qualify suppliers, evaluate proposals, and maintain subcontract files in accordance with established procedures.
- Ensure compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARS), Other Transaction Authority (OTA), public law requirements, and BWXT procurement policies and procedures.
- Review customer solicitations and provide recommendations for supply chain support to BWXT's proposal team.
- Monitor subcontractor performance using supplier scorecards, manage deliverables, monthly reporting, payment of invoices, and alignment with higher-tier agreement contract terms.
- 10 years of experience in Business Administration or a related discipline.
- Experience issuing and managing subcontracts in a highly technical environment under Prime contract awards.
- Experience supporting commercial and U.S. Government requirements, preferably in support of U.S. Department of Defense (DOD), National Aeronautics and Space Administration (NASA), and/or Department of Energy (DOE) programs.
- Strong experience administering government-funded contracts and subcontracts in compliance with Federal Acquisition Regulations (FAR), and Agency FAR Supplements (e.g., DFARS, DEAR, etc.).
- Knowledge in subcontracts, purchasing, contracts, finance, or project management.
- Ability to participate in technical (engineering/science) discussions with technical aptitude.
- Working knowledge of various types of subcontract awards.
- Ability to generate and administer various subcontract award documents, including Cost Reimbursable, Firm Fixed Price, and Time & Material awards.
- Excellent analytical, verbal, and written communication skills with strong attention to detail.
- Ability to work in a customer service-oriented team environment within a matrixed organization.
- Ability to thrive in a fast-paced work environment with high expectations, diverse assignments, and collaborative team settings across all levels.
- Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
- Demonstrated strong interpersonal skills.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Willingness to travel to supplier sites and lead quarterly business reviews in support of short-term activities.
- Ability to obtain and maintain a DOE or DOD security clearance.
- Must be a U.S. citizen with no dual citizenship.
- Master's Degree in either Business, Global Supply Chain, Engineering Management, or Project Management.
- Experience working in an U.S. Government approved contractor purchasing system.
- Negotiating skills with multi-million-dollar subcontracts.
- Strong working knowledge and experience administering government-funded contracts/subcontracts in compliance with Other Transaction Authority (OTA).
- Minimum of 1 year of experience with SAP or related business application software.
- Experience conducting oral presentations.
- Knowledge of Earned Value Management Systems (EVMS).
- Supply Chain risk mitigation and change management experience.
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