Administrative Specialist

1 day ago

Hillsboro OR USA, United States Northwest Regional Education Service District Full time
Job Title: Administrative Specialist - Special Student Services

Northwest Regional Education Service District is an equal opportunity employer committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization.

Job Summary:

This position is responsible for providing advanced administrative support to the Special Student Services department. The successful candidate will possess excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities:
  1. Provide administrative support to the department, including maintaining calendars, scheduling meetings, and preparing correspondence.
  2. Independently prepare, maintain, and disseminate records/files, establish and update manual and electronic recordkeeping systems, and retain and retrieve files, data, and related information.
  3. Compose, review, edit, and proofread documents and reports using correct business English, including composition, spelling, grammar, punctuation, and letter format as needed for correspondence, compliance, or other reporting.
  4. Process requisitions, reimbursements, purchase orders, invoices, and reports, including appropriate documentation and assuring appropriate approval and account coding using the fiscal software system and intermediate to advanced functions in spreadsheets.
  5. Update website for program/department-specific information and develop forms for use in the delivery of assigned tasks.
  6. Assist other personnel in ensuring the efficacy of NWRESD work, including training other employees in advanced applications, processes, or procedures.
  7. Compile data and prepare reports utilizing advanced features in software solutions used by NWRESD, including retrieval and manipulation of data in spreadsheets for various purposes such as state and federal reporting and monitoring for compliance.
  8. Process documents and reports submitted by other NWRESD employees for accuracy and compliance, communicating with other staff regarding corrections, and disseminate information to appropriate parties.
  9. Liaise with component school districts and/or other educational parties to support program functions and/or projects, including regular reporting and check-in regarding projects.
  10. Develop and organize systematic processes to manage schedules and timelines and assist as requested with meeting registration, set-up, and clean-up.
  11. Maintain a calm professional environment during times when interruptions, disruptions, and a stressful environment interfere with the flow of work.
  12. Cultivate and model respectful work and learning environments.
Requirements:
  1. Minimum requirement of a high school diploma or equivalent.
  2. Background and Criminal History Verification clearance.
  3. Current First Aid/CPR certification preferred.
  4. Valid driver's license, vehicle available for use on the job, and accompanying automobile insurance.
Preferred Qualifications:
  1. Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
  2. Ability to work with a very high degree of accuracy and organizational skills.
  3. Ability to work independently on complex tasks.
  4. Ability to operate a variety of office equipment, including computers, copiers, FAX, and other related equipment or machines.
  5. Ability to exhibit professionalism and effective human relations.
  6. Confer regularly with supervisor and/or designee.
  7. Skillfully utilize educational technology and software as required by the position.
  8. Possess advanced experience with Google Workspace Suite and Microsoft Office Suite, including documents, drives, spreadsheets, and email.
  9. Possess organizational skills for effectively managing multiple tasks.
  10. Possess experience with data entry.
  11. Ability to compose a finished product from rough copy or verbal instructions.
  12. Record of ability to work under pressure and tight timelines.
  13. Ability to maintain the integrity of confidential information and able to respond sensitively to questions about student, family, and staff matters.
  14. Maintain professional and technical knowledge by participating in professional development activities.
Equal Opportunity Employer:

Northwest Regional Education Service District is an equal opportunity employer committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization.

We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.

We are proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer.

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