Administrative Coordinator for Process Serving

2 weeks ago


Toulouges, Occitanie, United States Aristocrat Investigation LLC Full time

Aristocrat Investigation LLC seeks a dedicated Administrative Assistant to support our process serving operations. This role plays a vital part in ensuring the smooth functioning of our office.

Key Responsibilities:

  • Manage incoming and outgoing correspondence, including emails, faxes, and mail related to process serving assignments.
  • Coordinate with process servers to assign and track service of legal documents accurately and in a timely manner.
  • Maintain accurate and up-to-date records of service attempts, status updates, and other relevant information in our database or case management system.
  • Prepare and file legal documents, affidavits of service, and other paperwork required for court filings or client updates.
  • Assist clients and attorneys with inquiries regarding the status of their cases and provide updates as needed.
  • Handle administrative tasks such as answering phones, scheduling appointments, and maintaining office supplies.
  • Assist in the preparation of reports, invoices, and billing statements for clients.
  • Collaborate with team members to ensure all process serving assignments are completed efficiently and within established deadlines.
  • Maintain confidentiality and discretion when handling sensitive legal documents and information.

Requirements:

  • High school diploma or equivalent; additional education or training in legal studies or office administration is preferred.
  • Previous experience (1-2 years) working in an administrative role, preferably in a legal or process serving environment.
  • Familiarity with legal terminology, court procedures, and document filing requirements.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn and navigate case management software.
  • Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks effectively.
  • Strong communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and team members.
  • Ability to work independently with minimal supervision and as part of a collaborative team.
  • Adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.
  • Professional demeanor with a commitment to maintaining confidentiality and integrity.

Salary: $17-$19 per hour

Benefits:

  • Medical/Dental/Life Insurance
  • 401K
  • Paid Time Off

This position offers an exciting opportunity to contribute to the success of our process serving company while gaining valuable experience in the legal field.



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