Administrative Coordinator for Process Serving
2 weeks ago
Aristocrat Investigation LLC seeks a dedicated Administrative Assistant to support our process serving operations. This role plays a vital part in ensuring the smooth functioning of our office.
Key Responsibilities:
- Manage incoming and outgoing correspondence, including emails, faxes, and mail related to process serving assignments.
- Coordinate with process servers to assign and track service of legal documents accurately and in a timely manner.
- Maintain accurate and up-to-date records of service attempts, status updates, and other relevant information in our database or case management system.
- Prepare and file legal documents, affidavits of service, and other paperwork required for court filings or client updates.
- Assist clients and attorneys with inquiries regarding the status of their cases and provide updates as needed.
- Handle administrative tasks such as answering phones, scheduling appointments, and maintaining office supplies.
- Assist in the preparation of reports, invoices, and billing statements for clients.
- Collaborate with team members to ensure all process serving assignments are completed efficiently and within established deadlines.
- Maintain confidentiality and discretion when handling sensitive legal documents and information.
Requirements:
- High school diploma or equivalent; additional education or training in legal studies or office administration is preferred.
- Previous experience (1-2 years) working in an administrative role, preferably in a legal or process serving environment.
- Familiarity with legal terminology, court procedures, and document filing requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn and navigate case management software.
- Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks effectively.
- Strong communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and team members.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.
- Professional demeanor with a commitment to maintaining confidentiality and integrity.
Salary: $17-$19 per hour
Benefits:
- Medical/Dental/Life Insurance
- 401K
- Paid Time Off
This position offers an exciting opportunity to contribute to the success of our process serving company while gaining valuable experience in the legal field.
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