Administrative Coordinator
3 weeks ago
We are seeking an Administrative Specialist to join our team at the Pennsylvania State University. This role will provide administrative support to the Pennsylvania Technical Assistance Program (PennTAP) and contribute to the overall success of the office.
Key Responsibilities- Provide office management and maintain calendars of Director and staff
- Draft correspondence to office inquiries and make referrals to resource partners
- Participate in staff and team meetings, capturing action items and prepare minutes
- Maintain files and databases, ensuring completeness, accuracy, and proper formatting
- Coordinate meeting logistics, including scheduling, material preparation, and agendas
- Assist with collection of client data and prepare reports
- Develop working knowledge of multiple databases, including Constant Contact, TIMS, Executive Pulse, and SalesForce
- Enter new data, maintain existing client data, and create reports as needed
- Assist with monthly webinar series and coordinate print orders
- Manage collateral inventories and order promotional materials
- Support regional and statewide workshops and other events
- Provide financial support to ensure efficient workflow and processes
- Monitor budgets and process financial transactions in SIMBA, Lion Marketplace, and SAPConcur
- Maintain inventories and purchase office supplies
This position requires a High School diploma or higher and 2+ years of related experience, or an equivalent combination of education and experience. Proficient use of Microsoft Office products is required, and other software including SIMBA, SAPConcur, and Salesforce is highly preferred.
Requirements- Excellent interpersonal, organizational skills, and attention to detail
- Dedication to and understanding of the skills required to build relationships with diverse communities
- Demonstrated commitment to diversity, equity, and inclusion
- Strong proofreading, written/oral communication, and customer service skills
PennTAP is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.
About Penn StateThe Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We value inclusive excellence as a core strength and an essential element of our public service mission.
BenefitsPenn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts and paid holidays.
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