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Administrative Assistant

2 months ago

Palo Alto, California, United States Ascend Talent Solutions Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will be responsible for providing administrative support to our clients, ensuring the smooth operation of our office, and maintaining a high level of professionalism in all interactions.

Key Responsibilities
  • Office Management: Develop and implement effective office systems to ensure a functional and cost-effective working environment.
  • Communication and Collaboration: Anticipate and address potential communication gaps, recommend staff development opportunities, and implement action plans to achieve high levels of performance.
  • Client Support: Coordinate office coverage, maintain accessibility and support across the organization, and develop contingency plans to cover peak periods.
  • Team Development: Develop solutions to team projects, encourage collaboration, and promote a culture of accountability to provide high levels of service to clients and visitors.
  • Administrative Support: Provide administrative support to executives, develop and maintain a team commitment to role model behavior, and formulate and administer assigned budgets.
  • Compliance and Risk Management: Adhere to organizational policies and procedures, and assume responsibility for contributing to department and hospital goals.
  • Other Duties: Perform other duties as assigned by management.
Requirements
  • Education: Associate's degree from an accredited college or university.
  • Experience: Minimum of 5 years of progressively responsible administrative/support/office management experience, with 1 year of supervisory experience.
  • Skills: Excellent accuracy, attention to detail, and proofing skills; ability to maintain confidentiality; efficient planning and organization; effective communication and interpersonal skills; ability to work in a fast-paced environment; and proficiency in Microsoft Office programs.