Administrative Coordinator

3 days ago

Palo Alto, California, United States Penn State University Talent Acquisition Full time
Job Title: Administrative Specialist

We are seeking an experienced Administrative Specialist to join our team at Penn State University Talent Acquisition. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide office management and administrative support to the team, including maintaining calendars, drafting correspondence, and making referrals to resource partners.
  • Coordinate meeting logistics, including scheduling, material preparation, and agendas.
  • Assist with grant management, including collecting client data, preparing reports, and developing working knowledge of multiple databases.
  • Support marketing efforts, including assisting with monthly webinar series, coordinating print orders, and managing collateral inventories.
  • Provide financial support, including monitoring budgets, processing financial transactions, and maintaining inventories.
  • Supervise work-study students, provide guidance, and review and approve timecards.
Requirements:
  • High School diploma or higher and 2+ years of related experience, or an equivalent combination of education and experience.
  • Proficient use of Microsoft Office products, including Word, Excel, PowerPoint, and Sharepoint.
  • Strong interpersonal, organizational, and communication skills.
  • Demonstrated commitment to diversity, equity, and inclusion.
Work Arrangement:

Penn State University is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.

Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Benefits:

Penn State University offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts and paid holidays.

Please visit https://hr.psu.edu/benefits for more detailed information.

Salary:

The salary range for this position is $38,000.00 - $61,000.00, depending on qualifications and experience.

Salary Structure - additional information on Penn State's job and salary structure can be found at https://hr.psu.edu/salary.

Campus Security Crime Statistics:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review at https://police.psu.edu/clery.

EEO is the Law:

Penn State University is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, or national origin.

For more information, please visit https://hr.psu.edu/eo.

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