Administrative Coordinator

3 days ago


Palo Alto, California, United States Tekberry Full time
Job Title: Administrative Associate

Job Type: Contract

Location: Palo Alto, CA 94305

Job Summary

We are seeking a highly motivated and organized Administrative Associate to provide support to our client, a world-class university and research center. As a W2 employee, you will have access to health benefits, including health, dental, and vision coverage.

Key Responsibilities
  • Provide administrative or operational support with limited supervision.
  • Act on behalf of executives/management in establishing priorities and resolving administrative problems.
  • Oversee and/or perform duties associated with scheduling, organizing, and operations.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
  • Plan and schedule calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Requirements
  • High school diploma and 1-2 years of administrative experience, or combination of education and relevant experience required.
  • Bachelor's degree and experience working successfully in an admin/customer service environment strongly preferred.
  • Previous university experience highly preferred.
  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Excellent oral, written, interpersonal, and customer service skills.
  • Superior attention to detail and organization skills.
  • Ability to multitask, shifting between multiple priorities and tasks with a high degree of accuracy.
What We Offer

Tekberry offers a competitive compensation package, including a $100 payment for referrals. We are an equal opportunity employer and welcome applications from qualified candidates.



  • Palo Alto, California, United States Arkansas State University Full time

    Job SummaryWe are seeking an experienced Administrative Specialist III to join our team at the Biological Sciences Department at Arkansas State University. The successful candidate will provide administrative support to the department, ensuring the smooth operation of our office and providing exceptional service to our faculty, staff, and students.Key...


  • Palo Alto, California, United States Ascend Talent Solutions Full time

    Job Title: Administrative CoordinatorWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.Key Responsibilities:Develop and maintain office systems to...


  • Palo Alto, California, United States The University of Mississippi Full time

    About the RoleThe University of Mississippi is seeking a highly skilled and organized Administrative Assistant to provide advanced level support to the department chair in a large or complex unit. This is a unique opportunity to join a dynamic team and contribute to the success of the academic area.Key ResponsibilitiesAdministrative Support: Provide...


  • Palo Alto, California, United States Career Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Career Group. As an Administrative Coordinator, you will be responsible for providing exceptional support to our office operations, ensuring seamless day-to-day activities, and contributing to the overall success of our organization.Key ResponsibilitiesOffice...


  • Palo Alto, California, United States Vertisystem Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide administrative support to our team. The successful candidate will have excellent organizational skills, attention to detail, and strong communication skills.Key ResponsibilitiesProvide administrative support to the team, including answering phones, responding to emails, and...


  • Palo Alto, California, United States Penn State University Talent Acquisition Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Penn State University Talent Acquisition. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide office management and administrative support to the team,...


  • Palo Alto, California, United States Arkansas State University Full time

    Job SummaryWe are seeking an experienced Administrative Specialist III to join our team at the Biological Sciences Department at Arkansas State University. The successful candidate will provide administrative support to the department, ensuring the smooth operation of daily activities.Key ResponsibilitiesProvide exceptional customer service to incoming...


  • Palo Alto, California, United States Stanford Children's Health | Lucile Packard Children's Hospital Stanford Full time

    Job SummaryThe Administrative Assistant provides professional clerical and administrative support to a director/manager/supervisory level leader, including managing calendars, organizing files and documents, assisting with budgets and contracts, and making travel arrangements. The role involves maintaining calendars and facilitating meetings for departmental...


  • Palo Alto, California, United States Option 1 Staffing Services, Inc. Full time

    Senior Administrative Assistant OpportunityOption 1 Staffing Services, Inc. is seeking a highly skilled Senior Administrative Assistant to join our team. As a critical member of our support staff, you will provide exceptional administrative support to senior leaders and staff in a fast-paced environment.Key Responsibilities:Complex calendaring with competing...


  • Palo Alto, California, United States Pennsylvania State University Full time

    Job SummaryWe are seeking an Administrative Specialist to join our team at the Pennsylvania State University. This role will provide administrative support to the Pennsylvania Technical Assistance Program (PennTAP) and contribute to the overall success of the office.Key ResponsibilitiesProvide office management and maintain calendars of Director and...


  • Palo Alto, California, United States Pennsylvania State University Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team at the Pennsylvania State University. This role will provide critical support to our Technical Assistance Program, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key ResponsibilitiesProvide administrative support,...


  • Palo Alto, California, United States Penn State University Talent Acquisition Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Penn State University Talent Acquisition. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide office management, maintain calendars, and independently...


  • Palo Alto, California, United States Ascend Talent Solutions Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will be responsible for providing administrative support to our clients, ensuring the smooth operation of our office, and maintaining a high level of professionalism in all interactions.Key...


  • Palo Alto, California, United States Vertisystem Full time

    {"Job Title": "Administrative Associate 2", "Location": "Stanford, CA", "Contract Type": "W2", "Duration": "3 Month Contract", "Job Summary": "We are seeking an experienced Administrative Associate 2 to provide administrative support to our team at Vertisystem. The successful candidate will have a strong background in office administration and excellent...


  • Palo Alto, California, United States Vertisystem Full time

    Administrative Assistant RoleAt Vertisystem, we are seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will provide administrative support with limited supervision, taking on a leadership role in managing administrative staff or subordinates.Key Responsibilities:Act as a liaison between supervisors,...


  • Palo Alto, California, United States Tekberry Full time

    Administrative AssociateAt Tekberry, we are seeking a highly skilled and motivated individual to join our team as an Administrative Associate. This role will provide administrative or operational support with limited supervision, and may involve leading other administrative staff or subordinates.Key Responsibilities:Act on behalf of executives/management in...


  • Palo Alto, California, United States Hammon Plating Full time

    Job SummaryHammon Plating, a leading cleaning and plating company, is seeking an experienced Administrative Assistant / Receptionist to join their team in Palo Alto, CA. As the face of the company, this individual will be responsible for answering and directing incoming calls, providing administrative support, and maintaining a high level of organization and...


  • Palo Alto, California, United States AGG Legal Staffing Full time

    About the RoleAGG Legal Staffing is seeking a highly skilled and organized Litigation Secretary to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our litigation practice.Key ResponsibilitiesDocument Preparation: Prepare and finalize documents, including correspondence, memoranda, and...


  • Palo Alto, California, United States InsideHigherEd Full time

    Job SummaryInsideHigherEd is seeking a highly skilled Space Administrator III/Event Coordinator to join our team. As a key member of our University Events Office, you will be responsible for scheduling non-academic space reservations and rental requests, as well as coordinating with various university departments to ensure seamless event execution.Key...


  • Palo Alto, California, United States City of Palo Alto Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Field Services Coordinator to support the City of Palo Alto's Community Services Department. The successful candidate will provide exceptional customer service, manage field and tennis court reservations, and assist with front office duties.Key ResponsibilitiesProvide customer service and...