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Office Support Specialist

2 months ago

Marquand, Missouri, United States Vaco Full time

Job Summary:

Vaco Indianapolis is seeking a highly organized and detail-oriented Office Support Specialist to join our team. As an Office Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Mail Services:
    • Sort and deliver incoming mail, interoffice mail, and overnight mail and packages
    • Post outgoing mail and deliver to post office pickup point prior to posted USPS pickup times
    • Include certified mail and outbound overnight mail
    • Pick up internal mail
  • Printing Services:
    • Print and bind financial reports and other documents
    • Run large photocopy projects
  • Supply Management:
    • Maintain relationships with supply vendors
    • Keep track of inventory of office and printed supplies and recommend orders as appropriate
    • Ensure new hires have basic printed supplies, such as business cards and name tags
  • Facilities Management:
    • Serve as liaison to building maintenance by assisting in assessing facility improvement opportunities
    • Set up office/workspace or cleanout area, as required, for new hires/terms
    • Maintain relationships with vendors who support the physical office and office equipment
    • Serve as first-level support for troubleshooting facilities and office equipment issues
  • Administrative Support:
    • Order peak season meals and other meals and beverages, as requested
    • Identify and keep a file of menus for places that will deliver meals
    • Set up/clean conference and meeting rooms
    • Provide backup coverage for other support personnel

Requirements:

  • High School Diploma or equivalent
  • 1 year or more of experience in a professional office environment preferred
  • Excellent MS Office skills (Word, Excel, and Outlook)