Project Coordination Specialist

1 week ago

El Paso, Texas, United States Bergelectric Full time
Job Description

Overview

The Project Coordination Specialist plays a vital role in supporting the management of projects from initiation to completion under the guidance of a Project Manager. This position involves assisting a Project Manager, Senior Project Manager, or multiple Project Managers in the planning, directing, and coordinating of construction operations, procurement, financial reporting, and project control activities for a designated portfolio of concurrent electrical projects. The Project Coordination Specialist is actively engaged in all facets of project execution, including proposals, procurement, contract negotiations, and overseeing project operations and financial performance. This role collaborates with the project team to ensure that work is completed within a pre-established budget and strives to meet or exceed set objectives. The Specialist works alongside other project support staff to achieve goals, investigate, and implement strategies to enhance the efficiency and profitability of all projects.


Responsibilities

  • Facilitate engineering studies, change orders, estimating, and liaise with engineers.
  • Manage submittals and requests for information.
  • Engage with owners and clients regarding specifications and technical inquiries during the planning phases.
  • Participate in projects during the planning stages.
  • Coordinate with owners or clients on project planning.
  • Collaborate with regional managers on project status updates.
  • Draft subcontracts and purchase orders.
  • Monitor job costs and forecast monthly revenue streams.
  • Oversee quality assurance and quality control on projects.
  • Identify, investigate, and resolve all contract disputes with the Owner.
  • Maintain the prime contract with the Owner or Client.
  • Establish monthly billing procedures with the Owner or Client.
  • Implement and maintain job cost control, with monthly reporting.
  • Review general conditions costs on a monthly basis.
  • Evaluate subcontractor payment applications based on percent completion and approve or adjust as necessary.
  • Authorize material and subcontractor invoices for payment.
  • Issue change orders to subcontractors.
  • Assist in managing the bid turnover and project startup process, including reviewing blueprints/specifications, proposals/project requirements, and coordinating materials procurement.
  • Provide status updates and maintain comprehensive documentation records.
  • Support the Project Manager with submittal compilation, purchase orders, on-site job evaluations, change order requests, pay application support, and close-out documentation.
  • Manage online project document postings using Bluebeam Studio and Microsoft SharePoint.
  • Develop and maintain positive relationships with vendors and clients.
  • Prepare project controls, budget setups, schedules of values/billing mechanisms, and maintain these under the direction of the Project Manager(s).
  • Develop and procure product data submittals/shop drawings for approval, manage material releases for timely delivery to projects, and mitigate supply chain issues.
  • Oversee Requests for Information (RFI) submissions, tracking, response evaluation, and implementation.
  • Manage document control and distribution for projects.
  • Assist in the monthly billing process under the direction of the Project Manager, including job site evaluations, client coordination, and monitoring of billing and cost data.
  • Assess construction methods and determine the cost-effectiveness of plans and actual work. Take appropriate actions to address delays, adverse weather, or emergencies at construction sites.
  • Implement and monitor quality control programs across projects.
  • Regularly visit project sites to evaluate performance, progress, and quality, ensuring connectivity with the field and clients.
  • Ensure compliance with all safety and environmental policies set forth by the Company and project owners by all project personnel.
  • Foster and maintain relationships with peers at clients, architectural and engineering firms, and trade partners to ensure successful project outcomes.
  • Manage the closeout and commissioning process, tracking subcontractor/vendor submissions to ensure timely project closeout documentation.

Qualifications

  • 2+ years of electrical experience/knowledge in construction, design, and cost management as an Assistant Project Manager or Project Engineer on Commercial and Institutional projects.
  • Bachelor's degree in Construction Management, Electrical Engineering, or equivalent work experience.
  • Experience in preparing take-offs and estimates for change orders.
  • Advanced skills in reading and interpreting plans and specifications.
  • Familiarity with NECA codes and TIA standards.
  • In-depth knowledge of NEC and NFPA codes with strong problem-solving abilities.
  • Comprehensive understanding of all aspects of construction (technology, equipment, materials, means & methods, etc.) along with an understanding of Company and industry practices, processes, and standards and their impact on project activities.
  • Proficient in Microsoft software (Word, Excel, Outlook, Visio, and PowerPoint), Bluebeam, ChangeOrder, Accubid, or other estimation software, and BOS (Berg Operating System).
  • Excellent verbal and written communication skills.
  • Able to work independently as well as collaboratively in a team environment.
  • Ability to present oneself professionally and represent the company image effectively.
  • Demonstrated track record of leadership and successful project outcomes.
  • Ability to thrive in a fast-paced environment.

  • Project Coordination Specialist

    2 weeks ago

    El Paso, Texas, United States Jobot Full time

    Job Overview:We are currently seeking a motivated and detail-oriented Project Coordination Specialist to join our expanding team. This pivotal role involves supporting our Project Manager in the planning, organization, and execution of various construction initiatives. You will play a crucial part in ensuring that projects are completed on time, within...

  • Event Coordination Specialist

    2 weeks ago

    El Paso, Texas, United States Auburn University Full time

    Position Overview:The College of Forestry, Wildlife, and Environment at Auburn University is in search of an Event Coordination Specialist to provide essential support to the CFWE Business office and the Dean's office. Key Responsibilities:This role will focus on organizing and facilitating logistics for an international conference centered on...

  • Project Coordinator

    3 days ago

    El Paso, Texas, United States PCL Construction Full time

    About the RoleWe are seeking a highly skilled Project Surveyor to join our team at PCL Construction. As a key member of our project management team, you will play a vital role in shaping the future of our projects.Key ResponsibilitiesPerform quantity takeoffs and surveys to manage contract progress, reporting, and change management.Maintain complex...

  • Construction Project Coordinator

    2 weeks ago

    El Paso, Texas, United States Steerbridge Co, Inc. Full time

    Position Overview:SteerBridge Co, Inc. is in search of a Construction Project Coordinator to deliver expert Construction Management Services aimed at enhancing infrastructure within healthcare facilities.Job Type:Full-Time, On-SiteContract Duration:5 yearsKey Responsibilities:The Construction Project Coordinator will be tasked with a variety of...

  • Project Coordinator

    1 day ago

    El Paso, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Coordinator - Special Initiatives to join our team at the Texas Department of Aging & Disability Services. This is a unique opportunity to work on high-priority projects and initiatives that drive positive change in the lives of individuals with intellectual and developmental disabilities.Key...

  • Construction Project Coordinator

    2 weeks ago

    El Paso, Texas, United States HB Construction Full time

    As a Construction Project Coordinator, you will be instrumental in ensuring the smooth operation of construction initiatives from start to finish. Your organizational skills will be vital in managing project documentation, overseeing communications, and streamlining project processes. Key Responsibilities Leverage project management tools to monitor project...

  • Construction Project Coordinator

    2 weeks ago

    El Paso, Texas, United States HB Construction Full time

    As a Construction Project Coordinator, you will be instrumental in ensuring the smooth execution of construction initiatives from start to finish. Your organizational skills will be crucial in managing project documentation, overseeing communications, and promoting effective project operations.Key ResponsibilitiesLeverage project management tools to monitor...

  • Construction Project Specialist

    2 weeks ago

    El Paso, Texas, United States BL Harbert International LLC Full time

    B.L. Harbert International LLC is seeking a Construction Project Specialist for various international assignments. The ideal candidate must possess a strong understanding of architectural plans and specifications. Familiarity with industry standards and regulations such as ASTM, ACI, AISC, and CRSI is essential.Key Responsibilities:Experience in areas...

  • Medicaid Care Coordination Specialist

    2 weeks ago

    El Paso, Texas, United States A-Line Staffing Solutions Full time

    Job OverviewWe are seeking a dedicated Medicaid Care Coordination Specialist to join our team. This position offers a full-time remote opportunity with a leading healthcare organization.Location: Remote (Candidates must reside in Texas)Compensation: $18-$20 per hourWork Schedule: Monday to Friday, 8-hour shifts between 8:00 AM and 6:30 PM Central TimeKey...

  • Financial Project Specialist

    2 weeks ago

    El Paso, Texas, United States City of El Paso, TX Full time

    Salary: $46, $72,150.00 Annually Location: Various Locations within the City of El Paso, TX Job Type: Unclassified Job Number: U Department: HEALTH ADMIN FLSA: Exempt RequirementsMOS Code: 1005 (Navy), 89A (Army) Education and Experience: A Bachelor's degree or higher in accounting, finance, business or public administration or a related field, including a...

  • Project Support Coordinator I/II/III

    2 weeks ago

    El Paso, Texas, United States Ahtna Full time

    Project Support Coordinator I/II/III - Ahtna Global Job Category: Project ManagementRequisition Number: PROJE001402Employment Type: Full-TimeLocation: TelecommutePosition OverviewThe Project Support Coordinator I/II/III is responsible for delivering project and administrative assistance by organizing, coordinating, scheduling, and managing financial aspects...

  • Production Control Coordinator

    3 days ago

    El Paso, Texas, United States ExpressPoint Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Production Control Support Specialist to join our team at ExpressPoint Technology Services, Inc.The successful candidate will be responsible for coordinating the movement of products, parts, and inventory to ensure timely completion of production.Key ResponsibilitiesInventory Management:...

  • Civil Engineering Project Specialist

    2 weeks ago

    El Paso, Texas, United States Weston Solutions Full time

    At Weston Solutions, Inc., you will engage in impactful work and contribute significantly to our mission. Employee ownership at Weston fosters professional development and provides access to a variety of opportunities within a closely-knit community dedicated to making a positive environmental impact. For over sixty years, Weston has adapted and evolved as a...

  • Administrative Coordinator and Financial Specialist

    2 weeks ago

    El Paso, Texas, United States Franklin mountain property Full time

    Position OverviewFranklin Mountain Property is actively looking for an Administrative Coordinator and Financial Specialist to enhance our team. This role involves managing and scrutinizing financial documentation as well as drafting lease agreements for commercial real estate.Key Responsibilities:Gather essential financial information for accounting...

  • Capital Improvement Program Specialist

    4 days ago

    El Paso, Texas, United States City of El Paso TX Full time

    Job Summary:The City of El Paso TX is seeking a highly skilled Capital Improvement Program Specialist to join our team. As a key member of our Business Services department, you will be responsible for performing complex accounting functions to monitor and track project accounts, authorize payments, and ensure accurate financial reporting.Key...

  • Engineering Project Coordinator

    1 week ago

    El Paso, Texas, United States BizLink Full time

    Project EngineerBizLink Tech, Inc. is in search of a Project Engineer to enhance our team. The successful applicant will be tasked with overseeing and facilitating manufacturing initiatives focused on interconnect solutions. This role encompasses the execution of lean manufacturing methodologies, automation management, and the enhancement of production...

  • Program Coordinator III

    5 days ago

    El Paso, Texas, United States Texas Department of Aging & Disability Services Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist III to join our team at the Texas Department of Aging & Disability Services. This is a critical role that requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key...

  • HR Operations Specialist

    2 weeks ago

    El Paso, Texas, United States ELITE MEDICAL TRANSPORT OF Full time

    Qualifications• Previous experience in Human Resources• In-depth understanding of HR policies, procedures, and industry best practices• Experience in utilizing social media for recruitment initiatives• Demonstrated project management capabilities with the ability to manage multiple priorities• Knowledge of affirmative action planning and reporting...

  • Project Manager

    22 hours ago

    El Paso, Texas, United States BizLink Full time

    Job Summary:BizLink Tech, Inc. is seeking a highly skilled Project Engineer to oversee the development and implementation of interconnect solutions manufacturing projects. To excel in this role, an individual must possess strong technical expertise and excellent project management skills. Key Responsibilities: Coordinate and support the design, development,...

  • Capital Project Management Specialist

    2 weeks ago

    El Paso, Texas, United States Evonik group Full time

    Join a Leading Global OrganizationAt Evonik, we invite you to explore a multitude of career opportunities. Collaborate with us to develop innovative solutions that contribute to a more sustainable world, enhancing the quality of life for individuals everywhere. With a workforce of 33,000 dedicated professionals, you will have the chance to thrive and grow in...