Academic Program Coordinator
2 months ago
We are seeking an exceptional Academic Program Assistant to join our team at Dornsife College of Letters, Arts and Sciences. As a key member of our Overseas Studies office, you will play a vital role in supporting the study abroad programs and services for our students.
Key Responsibilities- Provide expert guidance to prospective study abroad students on available programs, eligibility requirements, application processes, funding sources, and program costs.
- Manage the front office, ensuring seamless communication with students, parents, and internal stakeholders.
- Supervise and train a team of student workers, fostering a collaborative and inclusive work environment.
- Process invoices from host institutions and suppliers, utilizing Workday Finance to track payments and manage budget expenditures.
- Coordinate program services and events, including study abroad fairs, information sessions, pre-departure orientations, and welcome back events.
- Manage key aspects of the study abroad application process in Terra Dotta Systems, ensuring timely completion of tasks by accepted applicants.
- Maintain accurate records in various databases, including the student database and overseas course history database.
- Assist in the production and distribution of program information and materials, including flyers, website content, and multimedia materials.
- Excellent interpersonal, oral, and written communication skills for interacting with domestic and international stakeholders.
- Demonstrated attention to detail and ability to plan, implement, and coordinate program logistics.
- Proven database/data entry experience and project management skills, with the ability to handle multiple timelines and changing priorities.
- Office management experience, with a focus on customer service and event planning.
- Experience with invoice processing, budget tracking, and Microsoft Office, Google, and Adobe suites.
- Advanced experience with WordPress, Canva, Terra Dotta Systems, and Qualtrics.
Dornsife College of Letters, Arts and Sciences is a world-class research university, committed to the creation, preservation, and communication of fundamental knowledge. We strive to build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff.
What We Offer- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
- A comprehensive benefits package, including health benefits, retirement plans, and tuition benefits.
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