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Chief Executive Secretary
2 months ago
Full Job Overview: The Office of the State Treasurer is dedicated to ensuring effective financial oversight of public assets, maintaining high standards of professionalism and integrity, and fostering opportunities for residents and businesses in the State of Connecticut.
POSITION HIGHLIGHTS:
Full Time, 40 hours per week
1st Shift, Monday - Friday
Conveniently located in downtown Hartford, easily accessible via major highways.
WHAT WE OFFER:
Join a Forbes recognized employer - 'Forbes': State of Connecticut named one of the Best Employers of 2023.
Comprehensive health and dental benefits, ensuring peace of mind and access to quality healthcare.Robust pension scheme and additional retirement options to secure your financial future.
Generous paid leave, including vacation days, sick leave, personal days, and 13 holidays annually.
We participate in the Public Service Loan Forgiveness program, potentially allowing for the forgiveness of qualifying student loans after 10 years of service.
A workplace culture that values work/life balance.Opportunities for professional development through training programs, tuition reimbursement, and pathways for advancement within the State of Connecticut.
Connecticut offers a vibrant community with diverse entertainment, dining, shopping, and recreational activities in our beautiful state parks and forests, rich culture, and history.
Discover more about what Connecticut has to offer.THIS ROLE IS IDEAL FOR YOU IF:
You excel in a confidential and discreet environment.
You possess experience in managing multiple tasks and working under tight deadlines.
You have a foundational understanding of State government and the legislative process.
You are detail-oriented, particularly with grammar and document formatting.
EXPLORE THE OPPORTUNITY TO:
Coordinate and schedule meetings between Division management and numerous external vendors.
Organize annual meetings with various State agencies and their key officials.
Manage the calendar of the Assistant Treasurer.
Maintain and update a list of current and prospective vendors.
Respond to inquiries from investors and other stakeholders.
Assist with invoice processing in collaboration with the Business Office.
Prepare, edit, and format various documents including memos, reports, and letters.
ABOUT DEBT MANAGEMENT:
The Debt Management Division serves as the public finance department for the State, responsible for the prudent and cost-effective issuance and management of the State's debt.
This Division issues bonds to fund state capital projects, manages debt service payments and cash flow borrowing, maintains relationships with rating agencies, and oversees the Clean Water and Drinking Water loan programs.
SELECTION PLAN: For assistance in applying, please refer to our 'Applicant Tips on How to Apply' page.
APPLICATION PROCESS: Current state employees may find salary calculations differ across the three branches of state government (Executive, Judicial, or Legislative).
To be considered for this position, you must meet the Minimum Qualifications outlined in the job posting. Ensure your application is complete before submission. In compliance with Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once submitted, applications cannot be revised.
For educational credits, institutions must be accredited. For institutions outside the U.S., documentation from a recognized accrediting service is required.
All application materials must be submitted by the specified deadline. Late applications will not be considered.
Candidates may request a documented exception for circumstances that incapacitate them during the job posting period.
AFTER APPLYING: Applicants will receive correspondence via email and are encouraged to monitor their Personal Status Board for updates.
Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting's closing date.
Additional documentation supporting your qualifications may be requested at any point during the recruitment process.
The immediate vacancy is listed above, but your application may be considered for future openings in this job class.
Interviews will be limited to candidates whose experience and training closely align with the position requirements.
Candidates offered a position with the State of Connecticut must adhere to the State Code of Ethics for Public Officials and State Employees.
CONNECT WITH US: Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
PURPOSE OF JOB CLASS (NATURE OF WORK): Acts as a personal secretary and provides office management to the administrative head and/or each undersecretary or deputy as authorized by the Connecticut General Statutes.
EXAMPLES OF DUTIES: Acts as a confidential secretary to an executive; Relieves the superior of administrative details through public interaction and routine contacts with other state executives; Compiles and coordinates data for action by the superior; Takes and transcribes confidential correspondence from the supervisor or during meetings; Types a variety of correspondence, notes, memorandums, drafts, transcripts, charts, and forms following proper format; Prepares letters or reports and advises the superior of appropriate actions on routine matters; Schedules appointments and arranges meetings; Acts as receptionist; Maintains and checks records and files; Performs special assignments and routine administrative functions as directed; Screens incoming correspondence, refers to appropriate staff, and follows up to ensure timely responses; May supervise clerical staff, assigning work and ensuring completion; May transmit or request information from agency staff for the agency head; Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY: Considerable knowledge of office administration and management; functions, procedures, programs, and regulations of the relevant organizational unit; English grammar, spelling, and punctuation; Considerable interpersonal skills; Ability to interact effectively with supervisors, co-workers, and the public; work independently on administrative tasks and make decisions within departmental policies; follow complex instructions; take accurate dictation; Supervisory ability.
PREFERRED QUALIFICATIONS: Minimum of seven (7) years as an Executive Secretary, handling confidential information; Experience in a busy office environment managing multiple priorities; Proficiency in Microsoft Word and Excel, particularly with document merging; Experience in maintaining organized electronic and hardcopy files; Attention to detail, especially with grammar and document formatting; Experience managing multiple priorities under tight deadlines.
