Business Operations Specialist

2 weeks ago

Seattle, Washington, United States Johnson Controls International Full time

Job Summary:

The Business Support Specialist is a key member of the Johnson Controls International team, responsible for implementing and executing business support standardized processes that align with company policies and government compliance.

Key Responsibilities:

  • Assist with weekly processing of payroll and maintain accurate records.
  • Set up prevailing wage rates and ensure compliance with government regulations.
  • Maintain staff vacation calendar(s) in current and accurate status.
  • Act as a point of contact for district location responsible licensing and other local district tasks.
  • Process I9 verification for new employees and ensure compliance with government regulations.
  • Code, process and approve invoices through the AP system.
  • Assist with vendor setups and check requests.
  • Act as a district contact for Fleet management and ensure compliance with company policies.
  • Act as district records retention champion and ensure compliance with company policies.
  • Responsible for district office supply ordering and ensure timely delivery.
  • Facilitates certified payroll reporting and ensure compliance with government regulations.
  • Process payroll corrections as needed and ensure accuracy.
  • Request Certificates of Insurance and ensure compliance with company policies.
  • Order Uniforms as needed for the district office technician staff.
  • Work Accrued Receipts and ensure accuracy.
  • Back up for Business Support functions in Area as needed.
  • Perform other duties as assigned by Area Business Operations Manager.

Requirements:

  • High School Diploma or equivalent.
  • Proficient in MS Excel, Word and PowerPoint.
  • Excellent written and verbal communication skills.
  • Detailed oriented and organized.
  • Ability to maintain focus in a fast-paced environment.
  • Strong sense of urgency and problem-solving skills.
  • Ability to interface with all levels of management.
  • Ability to prioritize work volumes with limited supervision.

Preferred Qualifications:

  • Experience working for a large public company.
  • 2-year degree or equivalent combination of education and experience.
  • Proven success using MS PowerPoint presentation and Access Database software.

Compensation and Benefits:

This position includes a competitive benefits package, including medical, dental, and vision insurance, as well as a 401(k) savings plan with company match.

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