Project Management Coordinator

2 weeks ago

Benicia California, United States Underground Construction Company, Inc Full time
About the Role

This position is responsible for assisting in the management and reconciliation of program controls data with financial systems. The ideal candidate will have a strong working knowledge of MS Office, particularly Microsoft Excel, and excellent written and verbal communication skills.

Key Responsibilities
  • Compile data for preparing and submitting invoices to clients.
  • Review pay applications, change orders, and contracts for accuracy, alignment with budget, and board approval.
  • Coordinate and provide document control tools to project managers, project engineers, and project coordinators.
  • Gather and track quality data used for budgets, contracts, change orders, trends, invoicing, and actual costs.
  • Develop, implement, and maintain management reporting data to produce program controls reports.
  • Provide feedback to ensure adjustments are made on a timely basis with minimal disruption to projects.
  • Promote open communication and collaboration between all parties to ensure that projects are completed with minimal disruptions and delays.
  • Review, evaluate, and recommend changes to project documents as required by project needs.
  • Provide assurance that projects and contractors are compliant with contracts and standards by ensuring regular reviews are held and recorded for Schedule, Risk, Cost, interface, and change.
  • Provide input into the implementation and maintenance of an efficient and effective document management system, ensuring compliance across the project team.
  • Provide the project management team with integrated, accurate, and timely whole-of-project/program reports with analysis while providing strategies for mitigating variances relating to scheduling, resource, and cost forecasting.
  • Prepare external stakeholder reporting.
  • Support the Senior Manager, Project Controls or Director Project Controls in collaboration and engagement with stakeholders and staff to develop progress KPIs that are tracked and monitored, as well as prepare regular reports detailing project progress against plan, highlighting critical issues and monthly forecasts for project costs to complete against budgets and committed costs and crosschecking and validating data for anomalies, irregularities, or inconsistencies.
Requirements
  • High school diploma or equivalent – required.
  • Strong working knowledge of MS Office. Proficiency with Microsoft Excel is a must.
  • Excellent written and verbal communication skills.
  • Able to handle multiple priorities efficiently and effectively.
  • Ability to work extended hours when necessary for business needs.
  • Experience working in construction is a plus.
  • Ability and willingness to travel as needed.

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