Accounts Payable Specialist

4 days ago

Fort Smith, Arkansas, United States Summit Utilities Inc Full time
Job Summary

We are seeking an experienced Accounts Payable Specialist to join our team at Summit Utilities Inc. The successful candidate will be responsible for processing, coding, and reconciling Accounts Payable to ensure timely payments to vendors and accurately capturing of payable transactions in the General Ledger.

Key Responsibilities
  • Process Accounts Payable daily for multiple companies
  • Verify invoice coding approvals
  • Coordinate invoice submission with Accounts Payable team
  • Reconcile Accounts Payable by matching vendor statements with invoices
  • Assist in resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Set up and maintain vendor account records
  • Review and process company credit card expenses and reconcile credit card accounts payable at month end
  • Review and process employee's expense reimbursements and resolve any discrepancies
  • Assist with monthly close process
  • Collect and maintain W-9 records
  • Annual processing of form 1099's
  • Utilize, maintain, and verify paperless document storage filing system
  • Remain updated on regulatory/audit compliance as it pertains to Accounts Payable
  • Continually monitor the Accounts Payable process and make recommendations to management for improved processes
  • Educate business users on the proper Accounts Payable processes
  • Participate in the ERP system integration and ensure effective migration to new system processes and procedures
  • Work effectively and on a timely basis with all departments within the organization
  • Protects organization's value by keeping information confidential
Requirements
  • High school or General Equivalency Degree required
  • Bookkeeping or accounting degree desirable
  • Three years of experience in accounting/bookkeeping
Preferred Qualifications
  • High level of accuracy, efficiency, and attention to detail
  • Knowledge of Oracle/SAP ERP system
  • Intermediate to higher level Microsoft Office skills with intermediate to higher level Excel skills
  • Strong Accounting principles knowledge: General Ledger, understanding of debits and credits, understanding of accruals and reversals
  • Intermediate understanding of cash flow management
  • Ability to establish excellent relationships with all levels of employees and with the company's vendors
  • Thorough understanding of the full bank reconciliation process
  • Strong understanding of vendor legal requirements
  • Strong understanding of purchase orders
  • Experience in handling of construction accounts payable is desirable
  • Must exhibit a high level of time management skills with the ability to multi-task numerous functions
  • Independent and self-motivated worker
  • Good communication skills and ability to work well with others
  • Ten key, typing, and enjoy a fast pace

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