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Administrative Support Specialist

2 months ago

Richmond Heights, Virginia, United States Melone Law PC Full time
Job Overview

Position Title: Receptionist

Location: Richmond, VA
Company: Melone Hatley, PC - Family Law Firm

About the Company:
Melone Hatley is a distinguished family law practice dedicated to providing exceptional legal services. With multiple locations across Virginia and Florida, we have been recognized among the fastest-growing law firms in the United States. Our commitment to excellence is reflected in our reputation as a top employer, and we strive to be the foremost family and estate planning law firm, assisting clients in safeguarding their families and financial futures. We emphasize values such as transparency, integrity, and effective communication, ensuring personalized service for every client.

Role Summary:
We are looking for a professional and approachable Receptionist to become a vital part of our Reston office. This role serves as the initial point of contact for clients and visitors, responsible for fostering a welcoming environment and delivering crucial administrative assistance.

Key Duties:

  • Warmly welcome clients, visitors, and guests, ascertain the purpose of their visit, and guide them to the appropriate personnel or area.
  • Efficiently manage incoming phone calls, directing them to the relevant staff, taking messages, and scheduling appointments as necessary.
  • Handle the receipt and distribution of mail, documents, packages, and courier deliveries promptly.
  • Execute various administrative and clerical tasks to support overall office functions.
  • Maintain organized filing and recordkeeping systems.
  • Perform additional related tasks as assigned.

Required Qualifications:

  • High school diploma or equivalent is mandatory.
  • Outstanding verbal communication and interpersonal abilities.
  • Strong customer service orientation with a pleasant demeanor.
  • Basic knowledge of administrative and clerical processes.
  • Proficient in Microsoft Office Suite and similar applications.

Physical Demands:

  • Ability to remain seated for extended periods at a workstation.
  • Occasional lifting of up to 15 pounds may be required.

Benefits Offered:

  • A contemporary office environment that promotes collaboration.
  • Opportunities for professional advancement and skill development.

Melone Hatley, PC is an equal opportunity employer. We value diversity and are committed to fostering an inclusive workplace for all employees.