Administrative Coordinator

2 days ago

Winter Haven, Florida, United States We Care of Central Florida, Inc. Full time
Job Summary

We are seeking a highly skilled and versatile Administrative Specialist to join our team at We Care of Central Florida, Inc. As an Administrative Specialist, you will play a crucial role in supporting the smooth operation of our organization, providing administrative support across various departments, and contributing to the success of our mission.

This is an exciting opportunity for a dynamic and adaptable administrative professional to work in a fast-paced environment, utilizing their diverse skills to make a significant difference in the lives of those we serve.

The ideal candidate will possess intermediate administrative skills, excellent communication skills, and the ability to work independently in a team mode within an interruption-driven environment.

Key Responsibilities
  • Provide administrative support to various departments, including coordination and accomplishment of a broad range of administrative tasks.
  • Manage and maintain electronic filing systems, ensuring efficient retrieval of documents and compliance with record-keeping policies.
  • Provide customer service, answering phone calls and responding to inquiries, directing questions to the appropriate staff member as needed.
  • Process and prepare documents, such as business or government forms, ensuring accuracy and adherence to policies with minimal errors.
  • Conduct client eligibility interviews and determine eligibility based on policies and procedures.
  • Operate office equipment, including printers, copiers, and computers.
  • Provide administrative support for audits.
  • Manage incoming and outgoing correspondence, including mail, email, and faxes, and distribute to appropriate parties in a timely manner.
Requirements
  • Intermediate knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel.
  • Intermediate knowledge of business email services, such as Microsoft Outlook.
  • Intermediate knowledge of standard office equipment, such as modern phone systems, fax machines, and copy machines.
  • Comfort with multitasking and handling multiple requests from different individuals and departments.
  • Ability to work quickly and in a potentially high-stress environment.
  • Strong communication skills and highly self-motivated.
  • Excellent interpersonal skills, including the ability to interact effectively with a diverse variety of people in a multicultural setting.
  • Ability to work onsite and independently in a team mode within an interruption-driven environment.
  • Discretion in handling confidential information.

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