Senior Business Management Associate

2 weeks ago


Philadelphia, Pennsylvania, United States Digitas Health Full time
Job Overview

At Digitas Health, we are at the forefront of connected health marketing, dedicated to assisting health brands in navigating the complexities of today's media landscape. As part of the Publicis Health network, we leverage our global presence to foster meaningful connections with both consumers and professionals in the healthcare sector.

Role Summary

We are seeking a dedicated individual to join our Business Management team as a Senior Associate. In this pivotal role, you will provide essential support for project management across various clients and internal financial tasks. You will report directly to the Senior Manager of Business Management.

Key Responsibilities
  • Manage the team calendar, ensuring all internal and client deadlines are met.
  • Keep the team updated on the progress of all assignments.
  • Prepare and maintain accurate documentation and correspondence.
  • Draft and revise billing schedules.
  • Organize and oversee financial deliverables.
  • Facilitate the routing of materials for internal approvals.
  • Collect and compile necessary data.
  • Disseminate updates, notes, and reminders to the team.
Additional Duties
  • Conduct weekly time transfers.
  • Process job code requests.
  • Update staffing data in the Unified Staff Plan (USP) on a weekly basis.
  • Maintain the Mini-Mastersheet daily.
  • Generate monthly billable reports for all clients.
  • Verify invoices for accuracy on a monthly basis.
  • Communicate effectively with the finance department.
  • Assist in the development of Statement of Work (SOW) templates for managerial use.
  • Compile various financial reports for both the team and clients.
  • Coordinate meeting follow-ups.
  • Perform ad hoc reporting and administrative tasks as needed.
  • Organize files on both internal and client shared platforms.
  • Support the Manager in various tasks.
  • Escalate issues to the Manager when necessary.
  • Engage in assigned projects as directed.
Qualifications
  • Familiarity with project management principles.
  • Basic understanding of bookkeeping and mathematical concepts.
  • Able to identify various types of funds within the agency, including revenue and expenses.
  • Knowledge of inner-agency processes for job code initiation.
  • Understanding of scope processes and client financial obligations.
  • Proficient in Excel, with experience in Pivot Tables, VLOOKUP, and other advanced functions.
Our Commitment

At Publicis Groupe, we embrace the philosophy of "Viva La Différence," celebrating the unique identities that strengthen our organization. We are committed to fostering an inclusive environment that promotes belonging and equitable experiences for all talent.

We offer a comprehensive benefits package designed to support the diverse needs of our employees, including medical, dental, vision, and retirement plans, as well as family care leave and tuition reimbursement.



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