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Administrative Assistant I

2 months ago

Janesville, Wisconsin, United States Data Dimensions Full time
Position Overview: This role is primarily focused on providing clerical support in a remote environment.

Training Schedule: Initial training will be conducted remotely during standard business hours for a period of two weeks.

Regular Work Hours: The standard work schedule includes Monday, Thursday, Friday, and alternating Saturdays. Please be aware that specific hours may vary based on operational needs.

Typical Work Hours:
  • Monday: 8:30 AM to 5:00 PM
  • Tuesday-Thursday: 8:30 AM to 12:00 PM / 3:00 PM
  • Friday: 8:30 AM to 1:00 PM / 3:00 PM
  • Saturday: 8:30 AM to 1:00 PM

Note: Holidays may affect the regular schedule, resulting in adjustments to workdays.

Job Purpose: The Clerical Support Specialist I is responsible for executing well-defined procedures in a series of repetitive clerical tasks, which may include coding and organizing documents.

Key Responsibilities:
  • Prepare documents for digitization, which includes:
    • Assessing documents for required information.
    • Assigning Document IDs and Received Dates as necessary.
    • Repairing minor damages such as tears using tape, and removing staples or paperclips.
    • Utilizing sorting sheets as instructed.
    • Making copies as required.
  • Refer to work instructions as needed.
  • Attend mandatory meetings and training sessions, work scheduled overtime with minimal notice, and undertake additional duties as required by business needs.
Qualifications:

To be successful in this role, candidates should meet the following criteria:
  • Must be at least 18 years old.
  • Proficient in reading, writing, and speaking English.
  • Ability to maintain confidentiality of sensitive information.
  • Successfully pass and maintain acceptable background checks and security clearances.
  • Possess a high school diploma or equivalent.

Equal Opportunity Statement: We are an Equal Opportunity Employer and do not discriminate against employees or applicants based on their inquiries or discussions regarding compensation. Employees with access to compensation information must not disclose it to those without access unless legally permitted to do so. 41 CFR c)