Executive Assistant

2 days ago


Houston, Texas, United States Savvy HR Partner Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Savvy HR Partner. As an Executive Assistant, you will provide administrative support to our legal team, ensuring the smooth day-to-day operation of the office.

Key Responsibilities:
  • Manage email and communication on behalf of the firm, ensuring prompt and professional communication with clients, vendors, and internal teams.
  • Provide exceptional client service, serving as the first point of contact and maintaining relationships with key clients.
  • Coordinate executive and attorney calendars, schedule meetings, and resolve conflicts to optimize time and productivity.
  • Oversee office operations, including managing office supplies, coordinating repairs, and ensuring a welcoming environment for clients and staff.
  • Assist with event planning, networking coordination, and document management, ensuring the firm's presence in the legal community.
  • Provide high-level administrative assistance to executives, including preparing reports, managing confidential documents, and handling special projects.
  • Assist with client billing, invoicing, and payment processing, ensuring accurate timekeeping and financial reconciliations.
  • Coordinate travel arrangements for executives and staff, including booking flights, hotels, and transportation.
  • Ensure the firm's compliance with legal regulations and internal policies, assisting in policy development and enforcement.
  • Oversee office technology, including computers, printers, and software, coordinating with IT support to resolve issues and ensure systems are secure and up-to-date.
  • Assist with human resources tasks, including recruitment, onboarding, and performance review processes.
  • Manage office budgets, expenses, and financial planning for officerelated purchases and services.
  • Coordinate special projects, ensuring deadlines are met and tasks are completed efficiently.
Requirements:
  • Proven experience as an Executive Assistant or similar role in a professional setting, preferably within a law firm.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills, with the ability to correspond professionally on behalf of the firm.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with familiarity with office management software and systems a plus.
  • Ability to work independently, exercise discretion, and handle confidential information with professionalism.
  • A proactive and flexible attitude, with the ability to anticipate needs and solve problems before they arise.


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