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Executive Assistant

2 months ago

Houston, Texas, United States Eduvention Mentoring and Counseling Full time

{"h1": "Executive Assistant", "p": "Eduvention Mentoring and Consulting is a mental and behavioral health organization dedicated to providing high-quality, compassionate healthcare to our clients, families, and others in need. We are seeking an Executive Assistant to provide administrative support, meeting coordination, event planning, travel coordination, expense reporting, and other administrative tasks for our leadership. The successful candidate will be a highly organized team player with excellent administrative skills and the ability to work effectively with individuals at all levels of the organization.", "ul": [{"li": "Manage and maintain complex calendars for executives, ensuring efficient scheduling and coordination of appointments, meetings, and travel."}, {"li": "Prepare agendas, gather materials, and take minutes for executive and team meetings."}, {"li": "Handle confidential and sensitive information with utmost discretion."}, {"li": "Coordinate and facilitate communication between executives, staff, and external partners."}, {"li": "Screen calls, emails, and correspondence, prioritizing and directing inquiries as appropriate."}, {"li": "Assist with personal errands and tasks for executives as needed."}], "h2": "Program and Outreach Coordination", "ul": [{"li": "Collaborate with department heads and mental health professionals to coordinate intern and volunteer programs, ensuring a positive and enriching experience for participants."}, {"li": "Assist with planning and executing events, including workshops, seminars, and community outreach programs."}, {"li": "Manage logistics, such as venue selection, catering, and audiovisual equipment."}, {"li": "Track and maintain budgets for events and programs."}], "h2": "Administrative and Operational Support", "ul": [{"li": "Basic bookkeeping and/or budget management, including department budget verification and approvals."}, {"li": "Oversee office supplies and equipment inventory, ensuring adequate stock levels and placing orders as needed."}, {"li": "Manage patient inquiries, routing them to appropriate staff members or departments."}, {"li": "Assist with insurance and billing queries, ensuring accurate and timely processing."}, {"li": "Help maintain clinic policies and procedures documentation, ensuring compliance with industry standards and regulations."}, {"li": "Coordinate continuing education and training for staff, including scheduling workshops and maintaining records."}, {"li": "Coordinate patient satisfaction surveys, collecting and analyzing data to improve service quality."}, {"li": "Prepare reports, presentations, and other documents as requested."}, {"li": "Arrange travel itineraries and accommodations for executives."}, {"li": "Assist with grant writing and fundraising efforts."}, {"li": "Conduct research and data analysis as needed."}], "h2": "Additional Responsibilities", "ul": [{"li": "Adhere to company policies and guidelines."}, {"li": "Represent the company in a professional and positive manner."}, {"li": "Comply with instructions and directives from authorized personnel."}, {"li": "Perform other administrative or non-administrative tasks as assigned by executives."}, {"li": "Maintain flexible work hours to meet the needs of the company and clients."}], "h3": "Qualifications", "ul": [{"li": "Bachelor's degree in a related field preferred."}, {"li": "Proven experience as an Executive Assistant or similar administrative role, preferably in the behavioral health industry."}, {"li": "Knowledge or experience in healthcare preferred."}, {"li": "Excellent organizational and time-management skills with the ability to prioritize tasks effectively."}, {"li": "Strong interpersonal and communication skills (written and verbal)."}, {"li": "Proficiency in Google Suite or similar software."}, {"li": "Ability to handle confidential information with discretion and sensitivity."}, {"li": "Knowledge of basic bookkeeping and budget management principles is a plus."}, {"li": "Passion for the behavioral health field and commitment to promoting mental wellness."}]}