Executive Assistant to VP of Food Production

5 days ago


Irvine, California, United States Pocketbook Agency Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our VPs in the food production and distribution industry. This role requires a strong background in supporting high-level executives and the ability to handle multiple responsibilities with ease.

Key Responsibilities
  • Manage and prioritize the VP's calendar, scheduling meetings, travel, and events.
  • Organize and coordinate executive retreats, large-scale events, and dinners with key stakeholders.
  • Arrange complex travel itineraries, including flights, accommodations, and transportation.
  • Prepare reports, presentations, and correspondence.
  • Assist with minor personal tasks.
  • Develop contingency plans to address potential delays and ensure smooth operations.
Qualifications
  • Proven experience as an Executive Assistant or similar role supporting VPs or high-level executives.
  • Strong organizational and time-management skills with the ability to handle multiple tasks and prioritize effectively.
  • Excellent communication skills, both written and verbal.
  • Ability to remain calm under pressure and adapt to changing circumstances.
  • Proficiency in office software and tools, including Microsoft Office Suite and calendar management systems.
What We Offer

A competitive salary of $100,000-$140,000/yearly, plus benefits and bonus opportunities.

A fully on-site position in Irvine, CA, with a Monday-Friday schedule from 7am-3:30pm/4pm.



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