Administrative Assistant
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Santa Monica-Malibu Unified School District. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.
Key Responsibilities:- Provide administrative support to management and staff, including preparing reports, correspondence, and presentations.
- Manage and maintain accurate and up-to-date records and files, both physical and digital.
- Coordinate travel arrangements, meetings, and events, as needed.
- Develop and implement effective administrative procedures and systems to improve office efficiency.
- Provide excellent customer service to internal and external stakeholders, including students, parents, and community members.
- Perform other related duties as assigned by management.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Three or more years of administrative experience, preferably in an educational setting.
- Excellent communication, organizational, and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to maintain confidentiality and handle sensitive information.
- Administrative Professional Certification.
- Experience working in a school district or other public agency.
- Knowledge of budgeting and basic accounting procedures.
- Ability to speak both English and Spanish fluently.
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
- The chance to make a positive impact on the lives of students and the community.
If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.
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Administrative Assistant
2 days ago
Santa Monica, California, United States Santa Monica Malibu School District Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Santa Monica-Malibu Unified School District. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide...
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Administrative Assistant
3 weeks ago
Santa Monica, California, United States UCLA Health Full timeUCLA Health is a world-renowned health system with four award-winning hospitals and dozens of primary care practices, specialty practices, urgent care centers, and other ancillary locations throughout metro Los Angeles. We are seeking an Administrative Assistant/Receptionist to join our team at the Rape Treatment Center, an internationally recognized model...
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Administrative Assistant
2 weeks ago
Santa Monica, California, United States UCLA Health Full timeAbout the Role:The UCLA Health Rape Treatment Center is seeking an Administrative Assistant/Receptionist to provide administrative support and assist the Volunteer Director in the coordination of the Volunteer Program.Key Responsibilities:Provide administrative support to the Volunteer Director and other staff membersAssist with the coordination of the...
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Legal Administrative Assistant
3 weeks ago
Santa Monica, California, United States Wolfsdorf Rosenthal Full timeJob OpportunityWR Immigration is a global immigration firm seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Santa Monica. As a key member of our administrative team, you will provide critical support to multiple attorneys and legal teams, ensuring seamless workflow and efficient case filing...
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Administrative Assistant Operations
2 days ago
Santa Monica, California, United States Skydance Full timeJob Title: Administrative Assistant OperationsSkydance is seeking an experienced administrative professional to support the Operations team. This role will also cover for other administrative staff members who are out of office.Responsibilities:Conduct operational tasks such as tracking office supply inventory, researching operational solutions and vendors,...
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Administrative Assistant
2 days ago
Santa Monica, California, United States Compu-Vision Consulting Full timeJob Title: Administrative Assistant - Medical FieldCompu-Vision Consulting is seeking an experienced Administrative Assistant to join our team in the medical field. As an Administrative Assistant, you will provide administrative and patient care support to assigned clinics in the Ambulatory and Community Practice.Key Responsibilities:Coordinate patient flow...
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Assistant Dean for Administration
3 weeks ago
Santa Monica, California, United States InsideHigherEd Full timeJob SummaryThe Assistant Dean for Administration serves as the Chief Administrative Officer for the School of the Arts and Architecture, interacting with both academic programs and public arts units. This role requires strong leadership and management skills, with a focus on strategic planning, policy formulation, and development of academic initiatives.Key...
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Administrative Assistant, Operations Support
2 days ago
Santa Monica, California, United States Skydance Full timeJob Title: Administrative Assistant, OperationsSkydance is seeking an experienced administrative professional to support the Operations team. This position will also cover for other administrative staff members who are out of office.Responsibilities:Conduct operational tasks such as tracking office supply inventory, research operational solutions and...
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Administrative Coordinator
3 weeks ago
Santa Monica, California, United States University of California Full timeJob Title: Administrative Assistant/ReceptionistUCLA Health is seeking a highly skilled and compassionate Administrative Assistant/Receptionist to join our team at the Rape Treatment Center. As a key member of our administrative staff, you will play a vital role in providing exceptional support to our patients, families, and staff.Job Summary:The...
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Administrative Coordinator
4 weeks ago
Santa Monica, California, United States RAND Full timeJob SummaryWe are seeking highly skilled and detail-oriented Administrative Assistants to support our Researchers and Directors in various disciplines. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to Researchers and Directors, including...
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Administrative Coordinator
4 weeks ago
Santa Monica, California, United States OPERART LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team at OPERART LLC. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to prioritize tasks.Key ResponsibilitiesProvide administrative support to the team, including...
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Administrative Coordinator
4 weeks ago
Santa Monica, California, United States OPERART LLC Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office employees. The ideal candidate will possess excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to office...
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Administrative Coordinator
4 weeks ago
Santa Monica, California, United States RAND Full timeJob SummaryWe are seeking highly skilled and detail-oriented Administrative Assistants to support Researchers in various disciplines. This role requires a team player who is flexible, able to swiftly change pace, adapts to changing priorities and juggle a varied work mix while working under minimal supervision.Key ResponsibilitiesProvide exceptional oral and...
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Front Office Administrative Assistant
4 weeks ago
Santa Monica, California, United States University of California Full timeJob SummaryWe are seeking a highly organized and detail-oriented Front Office Admin Support to join our team at the University of California. In this role, you will play a critical part in ensuring the smooth operation of our Ambulatory Care clinic, providing administrative and patient care support to our patients and staff.Key ResponsibilitiesCoordinate...
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Administrative Coordinator
3 weeks ago
Santa Monica, California, United States RTA US Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at Russell Tobin & Associates. As an Administrative Assistant, you will provide high-level administrative support to our Executive team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesManage the Executive's calendar, scheduling...
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Contract Administrator
4 weeks ago
Santa Monica, California, United States Vaco Full timeJob SummaryVaco is seeking a highly skilled Contract Administrator to join our team in El Segundo. As a Contract Administrator, you will play a critical role in supporting our Legal team by drafting, proofreading, and editing contracts, tracking contracts through negotiations, and providing administrative support.Key ResponsibilitiesDrafting and Editing...
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Financial Administrator
3 weeks ago
Santa Monica, California, United States Pantex, Div. of Bio-Analysis Inc. Full timeAbout the RolePantex, Division of Bio-Analysis, Inc. is seeking a detail-oriented Bookkeeper and Administrative Assistant to join our dynamic team. As a key member of our team, you will be responsible for managing our financial records, providing administrative support, and managing shipping.Key ResponsibilitiesMaintain accurate financial records, including...
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Front Office Administrative Assistant
4 weeks ago
Santa Monica, California, United States UCLA Health Full timeJob Summary: In this role, you will provide administrative support to assigned clinics in the UCLA Health Community Clinics, ensuring smooth outpatient flow and optimum patient satisfaction. Key Responsibilities: Coordinate patient flow throughout the clinic, from registration to discharge Assist in coordinating patient appointments and transportation...
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Contract Administrator
3 weeks ago
Santa Monica, California, United States Vaco Full timeJob SummaryVaco is seeking a highly skilled Contract Administrator to join our team in El Segundo. As a Contract Administrator, you will play a critical role in supporting our Legal team by drafting, proofreading, and editing contracts, tracking contracts through negotiations, and providing administrative support.Key ResponsibilitiesDrafting and Editing...
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Administrative Coordinator
2 days ago
Santa Monica, California, United States Red Bull Full timeAdministrative Assistant Role at Red BullWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Red Bull. As an integral part of our support services, you will play a key role in ensuring the smooth operation of our office.Key Responsibilities:Contract Management: Assist in the preparation and review of legal...