Administrative Project Coordinator HEO Specialist

6 days ago


Olathe, Kansas, United States The University of Kansas Health System Full time

The University of Kansas Health System is seeking a highly skilled Administrative Project Coordinator to join their team in Olathe, Kansas. As an integral part of the Hospital Executive Office, this role will be responsible for managing and coordinating various department projects, activities, reports, and schedules.

Key Responsibilities:
  • Manage receptionist duties, including greeting visitors, answering phone calls, and maintaining a tidy reception area.
  • Provide administrative support to two Sr Nursing Directors at the Olathe Campus.
  • Coordinate special project work assigned by executive assistants in the Hospital Executive Office.
  • Manage conference room schedules on the Olathe Campus and maintain the tidiness of conference rooms and kitchenettes.
  • Assist with coordination of site surveys, including TJC, State, Magnet, and other visitors.
  • Proactively order office supplies, coffee, water, kitchen items, and keep storage closets orderly.
  • Troubleshoot HEO copiers/printers/fax machines and operate Conference Room A/V systems.
  • Coordinate special events for executive staff and Olathe campus location, including Birthday Lunch celebrations for Olathe and Miami County locations.
  • Process invoices for payment, prepare expense reports, and arrange travel as needed.
  • Maintain comprehensive executive staff contact listings for internal and external customers.
  • Assist with open and closing procedures for the Olathe campus.

This is a full-time position with an estimated annual salary range of $65,000 - $80,000, depending on experience. The ideal candidate will have 5+ years of experience in administrative assistance or project management, with strong computer skills and proficiency in Microsoft Office applications.



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