Materials Management Specialist

1 week ago

Indianapolis, Indiana, United States INDIANAPOLIS MARION CNTY BLDG Full time
Job Overview

Position Summary:

The Inventory Control Attendant plays a crucial role in overseeing the tracking of tools and materials utilized by the Building Authority personnel. This position is essential for ensuring optimal pricing and availability of parts and tools related to requisitions, modifications, work orders, and inventory management. The attendant is also responsible for shipping and receiving deliveries, as well as providing assistance to other trades when required.

Key Responsibilities:

  1. Identify and secure the best pricing and availability for tools and materials associated with modifications, work orders, requisitions, and inventory.
  2. Maintain accurate records of all tools and materials checked out and returned by personnel.
  3. Manage inventory levels and place orders as necessary.
  4. Input data for requisitions, work orders, modifications, and estimates.
  5. Update and maintain vendor listings.
  6. Verify received items against purchase orders.
  7. Handle incoming shipments and finalize purchase orders.
  8. Expedite the processing of purchase orders.
  9. Coordinate 'Will Call' pickups with vendors.
  10. Organize parts pickups as needed.
  11. File and purge documentation for completed purchase orders, work orders, estimates, and modifications.
  12. Inspect tools and equipment for maintenance or safety concerns.
  13. Label and engrave all tools and equipment.
  14. Create folders for new equipment and tools, logging them into the equipment file.
  15. Assist with shipping and receiving tasks as required.
  16. Request and document Safety Data Sheets for chemicals.
  17. Label all chemicals in the tool crib and workshops with appropriate HMIS labels.
  18. Maintain a clean, organized workspace free from safety hazards.
  19. Acquire uniforms for associates as needed.
  20. Operate a forklift when necessary.
  21. Assist building security with tenant vehicle issues in the parking area.
  22. Perform additional duties as assigned.

Equipment Utilized:

The Inventory Control Attendant should be proficient with various tools and equipment, including but not limited to: two-wheel dollies, pallet jacks, forklifts/stackers, fax machines, copiers/scanners, AMMS Custom Maintenance Management Software, printers, basic computer applications, and two-way radios.

Required Skills and Abilities:

  • Ability to read, memorize, and apply various numerical sequences.
  • Capability to navigate the city for parts pickups and returns.
  • Strong problem-solving skills.
  • Excellent written and verbal communication abilities.
  • Outstanding customer service skills.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Valid Driver's License.
  • 2-3 years of prior inventory experience.
  • Knowledge of maintenance tools and materials.
  • Computer literate with experience in entering purchase orders.
  • Forklift certification.

Essential Competencies:

  1. Technical Skills: Expertise necessary to perform specific tasks.
  2. Strong Work Ethic: Commitment to discipline and hard work.
  3. Positive Attitude: A constructive approach to work and life situations.
  4. Self-Motivated: Ability to manage tasks independently.
  5. Team Player: Works effectively with others.
  6. Effective Communicator: Skilled in conveying ideas and information.

Work Environment:

  • This role involves working in an indoor setting with exposure to outdoor environments.
  • Requires both independent work and collaboration within a team.
  • Daily verbal and face-to-face interactions with others are necessary.
  • Knowledge and use of maintenance tools and materials are essential.

Physical Requirements:

The physical demands outlined here represent those that must be met by an employee to successfully perform the essential functions of this position. Vision requirements include 20/40 vision or corrected vision.

Frequency Key:

Never – 0 hours

Rare – up to 1 hour

Occasional – 1-3 hours

Frequent – 3-6 hours

Constant – 6-8 hours

Sitting: Frequently

Near Vision: Constantly

Walking: Constantly

Far Vision: Constantly

Climbing Stairs: Occasional

Hearing: Constantly

Crouching/Bending/Stooping: Occasional

Talking: Constantly

Reaching: Frequently

Smell: Never

Grasping: Occasionally

Lifting/Carrying (up to 50 lbs): Frequently

Pushing/Pulling: Rare

Travel: Rare

Equal Opportunity Employer Statement:

The Indianapolis Marion County Building Authority is committed to providing equal employment opportunities. We uphold a policy of equal opportunity for all qualified employees and applicants, without regard to race, color, religion, national origin, sex, age, veteran status, disability, or any other category protected by applicable laws.

Reasonable Accommodations:

The Indianapolis Marion County Building Authority complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for known physical or mental disabilities of qualified applicants or employees, unless such accommodations would impose an undue hardship on the company's operations.

Additional Information:

This job description is not intended to be an exhaustive list of all duties, responsibilities, and activities required of the employee in this role. Duties and responsibilities may change at any time with or without notice.

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