Senior Administrative Coordinator

5 days ago

New York, New York, United States APR Consulting Full time

Job Summary:

We are seeking a highly organized and detail-oriented Senior Executive Assistant to provide dedicated support to four senior executives. The ideal candidate will excel in managing complex schedules, coordinating travel arrangements, and handling expense reports.

Responsibilities:

  • Calendar Management: Efficiently manage and coordinate complex calendars for four executives, ensuring alignment of priorities, timely responses to scheduling requests, and seamless scheduling of meetings and appointments.
  • Travel Arrangements: Plan, book, and manage both domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries. Ensure all travel complies with company policies and meets the preferences of each executive.
  • Expense Management: Track, manage, and submit expense reports for executives in a timely and accurate manner, ensuring compliance with company policies. Reconcile credit card statements and other financial documents.
  • Meeting Support: Coordinate logistics for in-person and virtual meetings, including securing meeting rooms, adding any in-person visitors to security and ensuring smooth execution.
  • Communication: Act as a primary point of contact for internal and external communications on behalf of the executives.
  • Confidentiality & Discretion: Handle sensitive and confidential information with the utmost care and professionalism, ensuring trust and confidence from the executives.
  • Relationship Management: Liaise with other EAs, departments, and external stakeholders to ensure effective communication and coordination on behalf of the executives.

Requirements:

  • Minimum of 7 years of experience in an executive assistant role, preferably supporting multiple senior executives (VP and above).
  • High School Diploma required, Bachelor's degree preferred.

About Our Client:

Our client is a subsidiary of an American multinational telecommunications company for its media and online businesses.

About APR Consulting:

APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

  • Senior Administrative Coordinator

    1 week ago

    New York, New York, United States Continuum Club Full time

    Key Responsibilities:As a key member of the Continuum Club team, the Senior Administrative Coordinator will be responsible for providing high-level administrative support to the CEO. This includes calendar management, communication coordination, meeting coordination, travel arrangements, and executive support. The ideal candidate will have a Master's degree...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States TSR Consulting Full time

    Job SummaryTSR Consulting is seeking a highly skilled Senior Administrative Coordinator to support our senior leadership team. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations, and contributing to the success of our organization.Key Responsibilities• Assist with...

  • Senior Administrative Coordinator

    2 weeks ago

    New York, New York, United States JobRialto Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide exceptional support to our senior management team and collaborate with Technology departments. The ideal candidate will possess a strong background in administration, excellent communication skills, and a thorough understanding of space and property...

  • Senior Administrative Coordinator

    1 day ago

    New York, New York, United States Tiger Recruitment Full time

    Job Title: Senior Administrative CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to provide exceptional support to our founding partner.Key Responsibilities:Manage complex scheduling for the founding partner, including calendar management, travel, and meeting coordinationOrganize accommodation,...

  • Senior Administrative Coordinator

    2 weeks ago

    New York, New York, United States JobRialto Full time

    Job Opportunity:We are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide exceptional support to our senior management team and collaborate with Technology departments. The ideal candidate will have a strong background in administration, excellent communication skills, and a thorough understanding of space and property...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States Vista Equity Partners Full time

    Job Summary:The Senior Administrative Coordinator will provide high-level administrative support to senior-level executives within the company, including managing schedules, travel, and expenses. This role requires a highly organized individual who can multitask effectively and maintain confidentiality.Key Responsibilities: Manage and coordinate logistics...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States Career Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Coordinator to provide exceptional support to a high net worth individual and their family office. The ideal candidate will have a strong background in coordinating travel, managing calendars, and handling administrative tasks with a high level of discretion and...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States Samuel A. Ramirez & Co., Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Coordinator to support our executive team at Samuel A. Ramirez & Co., Inc. This is a unique opportunity to join a dynamic and growth-driven asset management firm and a established SEC registered securities broker/dealer.Key ResponsibilitiesManage complex calendars, scheduling...

  • Senior Administrative Coordinator

    1 week ago

    New York, New York, United States US Tech Solutions Full time

    Job Summary:The Senior Administrative Coordinator provides high-level administrative support to meet the business needs of company Executives. Under moderate supervision, this role meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties, and office-wide coordination efforts.Key...

  • Senior Administrative Coordinator

    2 weeks ago

    New York, New York, United States Prestigious law firm Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to provide exceptional support to our Partners and practice team.Responsibilities include:Calendar management and travel arrangementsExpense management and document editingAnswering phones and coordinating meetingsLiaising with clients and their support...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States US Tech Solutions Full time

    Job Summary:The Senior Administrative Assistant provides critical support to meet the business needs of company Executives. Under moderate supervision, this role meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties, and office-wide coordination efforts.Key Responsibilities:• Serves as...

  • Senior Administrative Coordinator

    2 months ago

    New York, New York, United States CBIZ Full time

    About CBIZCBIZ is a leading provider of business services, delivering top-level financial and employee business services to organizations of all sizes. With a strong presence in major metropolitan areas and suburban cities throughout the U.S., CBIZ offers national-caliber expertise combined with highly personalized service delivered at the local...

  • Senior Administrative Coordinator

    2 weeks ago

    New York, New York, United States Equitable Advisors Full time

    The ideal candidate will provide top-level support for senior executives. They should be highly organized and comfortable with scheduling meetings and responding to emails on behalf of the executive. Additionally, this individual should be able to draft documents and assist the executive with meeting preparations.ResponsibilitiesManage the executive's...

  • Administrative Coordinator

    2 weeks ago

    New York, New York, United States Columbia University Full time

    {"Job Title": "Administrative Coordinator", "Job Summary": "We are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive administrative support to the core administrative team for the Department of Medicine. This role involves managing calendars, coordinating meetings and travel, preparing reports, and handling...

  • Administrative Coordinator

    1 week ago

    New York, New York, United States Columbia University Full time

    Job Summary:The Administrative Coordinator will provide comprehensive administrative support to the core administrative team for the Department of Medicine, ensuring smooth operations and facilitating the effective functioning of senior leadership within the Department of Medicine.This role involves managing calendars, coordinating meetings and travel,...

  • Administrative Coordinator

    4 days ago

    New York, New York, United States Columbia University Full time

    Job SummaryThe Administrative Coordinator will provide comprehensive administrative support to the core administrative team for the Department of Medicine, ensuring smooth operations and facilitating the effective functioning of senior leadership within the Department of Medicine.This role involves managing calendars, coordinating meetings and travel,...

  • Administrative Coordinator

    2 weeks ago

    New York, New York, United States Columbia University Full time

    Job SummaryThe Administrative Coordinator will provide comprehensive administrative support to the core administrative team for the Department of Medicine, ensuring smooth operations and facilitating the effective functioning of senior leadership within the Department of Medicine.Key ResponsibilitiesProvide high-level administrative support to senior...

  • Administrative Coordinator

    2 weeks ago

    New York, New York, United States Atrium Staffing Full time

    About Atrium Staffing: At Atrium Staffing, we believe that our employees are the backbone of our organization. As a people-centric company, we strive to create an environment that fosters collaboration, innovation, and high-performance. We're seeking an exceptional Administrative Assistant to join our dynamic team.Client Overview: Our client, a renowned...

  • Senior Administrative Coordinator

    5 days ago

    New York, New York, United States Ascendion Full time

    About Ascendion:We are a full-service digital engineering solutions company that makes and manages software platforms and products that power growth and deliver captivating experiences to consumers and employees.Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise...

  • Administrative Coordinator

    1 week ago

    New York, New York, United States Motion Recruitment Full time

    We are seeking a highly skilled Administrative Coordinator to join our team at Motion Recruitment. This is a unique opportunity to work with a dynamic and established company, providing administrative support to senior management in a fast-paced global financial services firm.The ideal candidate will have a minimum of seven years of corporate administrative...