Executive Support Specialist
1 day ago
We are seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team while taking on additional responsibilities related to operations.
Key Responsibilities:
- Coordinate and organize company events, conferences, and meetings.
- Assist in the preparation of meeting agendas and take minutes during meetings.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Streamline and improve operational processes within the organization.
- Oversee and manage office supplies, equipment, and facilities.
- Coordinate with external vendors and contractors for maintenance and repair services.
- Assist in managing the budget for office repair and maintenance, including cost tracking and financial reporting.
- Coordinate and liaise with various departments to ensure the efficient execution of projects and tasks.
- Act as a bridge of communication between the executive team and other departments.
- Conduct research and compile data for various projects and reports.
Requirements:
- Bachelor's degree in business administration, management, or a related field.
- Proficiency in office software (e.g., Microsoft Office, Outlook)
- Prior experience as an executive assistant or a similar role.
- Prior experience in office repair, maintenance, or facilities management.
- Excellent organizational and time management skills.
- Exceptional communication and interpersonal skills
- Exceptional writing skills for correspondence, memos, emails, and manuals.
- Bilingual, Mandarin and English preferred.
Job Type: Full-time
Pay: $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
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