Executive Support Specialist

1 day ago


Hacienda Heights, California, United States SUNNY DISTRIBUTOR INC. Full time
Job Title: Executive Assistant - Operations

We are seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team while taking on additional responsibilities related to operations.

Key Responsibilities:

  • Coordinate and organize company events, conferences, and meetings.
  • Assist in the preparation of meeting agendas and take minutes during meetings.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Streamline and improve operational processes within the organization.
  • Oversee and manage office supplies, equipment, and facilities.
  • Coordinate with external vendors and contractors for maintenance and repair services.
  • Assist in managing the budget for office repair and maintenance, including cost tracking and financial reporting.
  • Coordinate and liaise with various departments to ensure the efficient execution of projects and tasks.
  • Act as a bridge of communication between the executive team and other departments.
  • Conduct research and compile data for various projects and reports.

Requirements:

  • Bachelor's degree in business administration, management, or a related field.
  • Proficiency in office software (e.g., Microsoft Office, Outlook)
  • Prior experience as an executive assistant or a similar role.
  • Prior experience in office repair, maintenance, or facilities management.
  • Excellent organizational and time management skills.
  • Exceptional communication and interpersonal skills
  • Exceptional writing skills for correspondence, memos, emails, and manuals.
  • Bilingual, Mandarin and English preferred.

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

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