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Administrative Support Professional

2 months ago

New York, New York, United States Dwight School Full time
Job Overview

Dwight School is a leading educational institution that offers a unique blend of academic excellence and personalized learning. As a key member of our team, the Accounting and Human Resources Associate will play a vital role in ensuring the smooth operation of our financial and HR functions.

Key Responsibilities
  • Financial Operations
    • Manage the accounts payable process, ensuring timely and accurate payments to vendors and suppliers.
    • Reconcile invoices, purchase orders, and check requests, obtaining approvals for payment as needed.
    • Schedule payments and record them to the correct expense accounts in our accounting software.
    • Familiarity with various methods of payment, including checks, online bank bill pays, ACH, wire transfers, and credit card transactions.
  • Human Resources Support
    • Assist with job postings, recruitment activities, and management of our Applicant Tracking System.
    • Support the onboarding process for new employees, including management of documentation, such as I-9s, background checks, reference checks, and health requirements.
    • Manage annual Sexual Harassment Training completion for all employees.
    • Manage time off and attendance for non-teaching staff.
    • Prepare employment Verification letters and complete forms for mortgages, rent, and teacher certifications.
  • Administrative Support
    • Provide administrative support to our Global HR Director and CFO as needed.
    • Assist with other HR and/or Accounting Department projects and tasks as needed.
Requirements
  • Bachelor's Degree in Accounting/Finance, Human Resources, Business, or related field.
  • Minimum of 2-3 years of accounting/finance experience required.
  • Proficiency in accounting software programs, including Google for Business, Excel, Word, Adobe, and QuickBooks.
  • Proven ability to maintain confidentiality.
  • Excellent organizational and time management skills and highly attentive to detail.
  • Ability to work in a fast-paced environment and meet required deadlines.
  • Ability to work either independently or collaboratively as needed.
Diversity and Inclusion

Dwight School is committed to creating a diverse and inclusive work environment. We strive to ensure that our workplace is welcoming and inclusive for all employees, regardless of their background, culture, or identity.

Equal Employment Opportunities

Dwight School is an equal employment opportunity employer. We are committed to maintaining a work environment free from discrimination based on race, color, religious creed, national origin, gender, sexual orientation, age, disability, genetic information, veteran/military status, marital status, or other status protected by federal or state law.