Administrative Operations Coordinator

1 week ago

Teaneck, New Jersey, United States BEHAVIORALLY INC Full time
Job Overview

Position Title: Office Manager
Employment Type: Full-Time, Hybrid Schedule

About Us:

Behaviorally, Inc. stands as the premier global leader in digital shopper marketing. With extensive experience and deep knowledge in shopper research, we utilize our distinctive behavioral framework and a digital-first methodology to assist clients in navigating the complexities of the evolving retail landscape. Our mission is to empower brands to make informed shopper marketing choices by analyzing and interpreting the digital and physical behaviors that foster shopper growth.

As we pursue our ambitious growth objectives, we are in search of talented individuals who can contribute to our dedicated research teams, assisting some of the world's most significant brands in understanding, anticipating, and influencing consumer preferences.

Role Summary:

In the capacity of Office Manager, you will be instrumental in maintaining the seamless operation of our global office functions. Your duties will encompass logistics oversight, managing office maintenance and repairs, vendor liaison, and ensuring the upkeep of equipment. This position demands exceptional problem-solving abilities, meticulous attention to detail, and the capacity to implement technological advancements to enhance office management efficiency.

Key Responsibilities:

  • Global Office Management:
    • Supervise daily operations of office environments on a worldwide scale.
    • Ensure facility maintenance and repairs, compliance with safety standards, and management of office supplies and equipment.
    • Identify and integrate technological solutions for enhanced office management.
  • Vendor Management:
    • Oversee relationships with vendors supplying goods and services.
    • Source and negotiate contracts with new vendors, ensuring timely delivery of products.
    • Address vendor-related issues and maintain comprehensive vendor records.
  • Logistics Coordination:
    • Manage the shipping and receiving of goods and materials.
    • Coordinate with carriers, track shipments, and ensure accurate documentation.
  • Technical Support:
    • Provide general technical assistance for office operations.
    • Ensure functionality of office equipment and troubleshoot as necessary.
    • Being tech-savvy is advantageous; training on specific systems will be provided.
  • Data Collection:
    • Capture photographs in retail environments and gather product data (pricing and descriptions).
    • Shop for specific consumer goods as required.
  • Display Management:
    • Organize and set up product displays or shelving in retail settings.

Desired Qualifications:

  • Experience: Proven track record in office management, vendor negotiation, budget oversight, and event coordination.

Skills:

  • Exceptional communication, problem-solving, and decision-making capabilities.
  • Innovative mindset with adaptability to change.
  • Ability to manage multiple tasks with a keen attention to detail.
  • Technologically proficient with a willingness to learn new systems.

Global Experience:

  • Experience in managing office operations in an international context is a plus.

What We Offer:

Behaviorally is committed to fostering a transparent work environment where our mission, values, and performance metrics are accessible to all employees. We prioritize your well-being with competitive benefits, personalized training, and a supportive team culture.

Our Commitment:

At Behaviorally, we are dedicated to maintaining an inclusive workplace free from discrimination. We are an equal opportunity employer, valuing diversity and ensuring all individuals are treated with respect and fairness.

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