Administrative Support Specialist

4 weeks ago

Brooklyn, New York, United States ADAPT Community Network Full time
Job Overview

At ADAPT Community Network, we are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. This role will provide clerical and secretarial support to the Program Director and other members of their staff, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Greets visitors, ascertains their needs, and directs them accordingly.
  • Answers telephone calls and screens them for the program director and/or other department staff.
  • Works collaboratively with other administrative assistants on joint assignments.
  • Interacts respectfully with individuals receiving services encountered during work activities.
  • Relays information as necessary from and to bus drivers and/or transportation liaison.
  • Directs important situations, inquiries, and questions to the supervisor.
  • Types records, reports, correspondence, and other documents.
  • Types requisitions for purchase orders, tracks delivery of items, and forwards packing slips or receiving reports to the purchasing department.
  • Orders and maintains an adequate inventory of office supplies.
  • Receives, opens, sorts, and distributes incoming mail and packages.
  • Records attendance for individuals served on monthly calendars for billing purposes.
  • Keeps track of staff attendance, vacations, and sick leave, verifying the accuracy of time and attendance forms.
  • Maintains a filing system of administrative and program materials, keeping files current.
  • Performs photocopying as needed.
  • Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records, and arranges for replenishment as required.
  • Sets up coffee and other refreshments for meetings as requested.
  • Takes direction from an administrative assistant IV if present in the department, providing work assignments, guidance, and instructions to administrative assistants I and II.

Requirements:

  • Ability to read, write, speak, and understand English.
  • Good interpersonal skills to interact effectively with employees, coworkers, other departments, and outside contacts.
  • Must maintain the strictest confidentiality due to the sensitive nature of the position.
  • Ability to work independently and handle multiple tasks simultaneously.
  • Knowledge of modern office practices and procedures, including business correspondence, record-keeping systems, and office equipment.
  • Moderate proficiency in the use of a personal computer and appropriate software.
  • Good organizational skills.
  • Good oral and written communication skills.
  • Must pass the agency's computer-based software typing examination.

Education and Experience:

  • High School Diploma or GED; some college or secretarial school preferred.
  • One year of related work experience.

Compensation: $17.19/hour + industry-leading benefits for all full-time employees.

At ADAPT Community Network, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees feel comfortable bringing their whole, authentic selves to work and that the individuals we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Women In Need, Inc. Full time

    Job DescriptionJob Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative and clerical support to the Program Director of Transitional Housing.Key Responsibilities:Provide administrative and clerical support to the Program Director, including data...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Cogent Infotech Corporation Full time

    Job DescriptionWe are seeking a highly skilled Administrative Support Specialist to join our team at Cogent Infotech Corporation. This is a part-time role that requires 25 hours of work per week, with the possibility of extending to 8+ months.The ideal candidate will have at least two years of experience in clerical or administrative roles, with intermediate...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Comunilife Full time

    Comunilife is seeking an Administrative Support Specialist to join its team at the Woodhull II Residence in Brooklyn. The successful candidate will provide administrative support to the program, including rent collection, metro card and petty cash reporting, distribution and reconciliation, and recording staff meeting minutes.The ideal candidate will have a...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States BHIRED Full time

    A dynamic real estate company in Brooklyn seeks an Administrative Support Specialist to join their property management team.Key Responsibilities:Effective tenant communication and rent collection.Process repair requests efficiently and meet prospective tenants to verify qualifications.Sign leases with prospective tenants and handle lease renewals.Provide...

  • Administrative Support Specialist

    3 weeks ago

    Brooklyn, New York, United States Women In Need, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Women In Need, Inc. The successful candidate will provide administrative and clerical support to the Program Director of Transitional Housing, ensuring the smooth operation of our programs.Key Responsibilities:Provide administrative support...

  • Administrative Support Specialist

    3 weeks ago

    Brooklyn, New York, United States Women In Need, Inc. Full time

    Job SummaryWe are seeking an Administrative Support Specialist to provide critical support to our Program Director of Transitional Housing. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.Key Responsibilities:Enter accurate client data into the Client Assistance and Rehousing Enterprise System...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Make the Road New York Full time

    About the Role:The Make the Road New York team is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Brooklyn office. As a key member of our administrative team, you will provide essential support to our staff and members, ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Provide...

  • Administrative Support Specialist

    3 weeks ago

    Brooklyn, New York, United States National Grid USA Full time

    Job SummaryAs an Administrative Support Specialist at National Grid USA, you will play a vital role in ensuring the smooth operation of our Gas Work Progression Department. This position requires a highly organized and detail-oriented individual who can multitask with ease. Key ResponsibilitiesProvide administrative support to the Gas Work Progression team,...

  • Education Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Sparx Support Services Full time

    Job SummaryWe are seeking a dedicated and compassionate Education Support Specialist to join our team at Sparx Support Services in Brooklyn, NY. As a key member of our educational team, you will play a vital role in supporting the academic journey of our students.Key Responsibilities:Provide individualized support to students, tailoring your approach to meet...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States BHIRED Full time

    Key Responsibilities:As an Executive Assistant at BHIRED, you will provide high-level administrative support to the COO, ensuring seamless day-to-day operations. Key responsibilities include scheduling appointments, maintaining calendars, coordinating travel arrangements, and managing complex office administrative tasks.Requirements:A Bachelor's degree is...

  • Administrative Support Specialist

    1 month ago

    Brooklyn, New York, United States Consilium Partners360, LLC Full time

    Job OverviewWe are seeking a highly skilled Administrative Assistant to provide support to our clinical leadership team and Staffing Manager in a fast-paced healthcare setting.The ideal candidate will have 2+ years of administrative experience in a healthcare environment or a similar office role, with proficiency in Microsoft Office and payroll/timekeeping...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Swift Staffing Group Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a fast-paced environment. The ideal candidate will have strong communication skills, the ability to multitask, and proficiency in MS Office and other standard office software.Responsibilities:Perform general office duties, including answering phones,...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States MTA, Inc. Full time

    Job Summary:This position is responsible for providing administrative support to the Torts Division of the MTA Law Department. The successful candidate will assist with daily administrative functions, including file management, data entry, and record keeping.Responsibilities:Manage and maintain effective record keeping and organize files to collect...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Swift Staffing Group Full time

    We are seeking a highly organized and analytical Executive Assistant to join our team at Swift Staffing Group. This part-time role offers flexibility and requires working approximately 4 hours a day, Monday through Thursday. The ideal candidate will be able to manage and map out various projects, provide administrative support, and handle correspondence...

  • Administrative Support Specialist

    3 weeks ago

    Brooklyn, New York, United States The Legal Aid Society Full time

    The Legal Aid Society's Civil Practice has an Office Operations Coordinator position available in the Brooklyn Neighborhood Office.The Office Operations Coordinator will assist the Office Manager and the Attorney in Charge in the smooth operation of the neighborhood, courthouse and satellite offices.Responsibilities include, but are not limited to, data...

  • Administrative Support Specialist

    3 weeks ago

    Brooklyn, New York, United States BHIRED Full time

    Key Responsibilities:As an Executive Assistant at BHIRED, you will provide high-level administrative support to the COO, ensuring seamless day-to-day operations. Your duties will include scheduling appointments, maintaining calendars, coordinating travel arrangements, and preparing itineraries. Additionally, you will screen incoming phone calls, inquiries,...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Breaking Ground Full time

    Job SummaryBreaking Ground is seeking an experienced Office Manager to support the day-to-day operations of our program. As a key member of our team, you will be responsible for providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the Program...

  • Administrative Support Specialist

    1 month ago

    Brooklyn, New York, United States Brooklyn Chamber of Commerce Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Brooklyn Chamber of Commerce. As an Administrative Assistant, you will provide administrative support to our CEO and VP, manage calendars, coordinate meetings, and maintain company databases.Key ResponsibilitiesManage and maintain company...

  • Executive Support Specialist

    4 weeks ago

    Brooklyn, New York, United States AB Hires and Consulting Full time

    Executive Support SpecialistAB Hires and Consulting is seeking a highly skilled Executive Support Specialist to join their team in Brooklyn. As an Executive Support Specialist, you will be responsible for providing administrative support to senior executives and other staff members. Your duties will include managing information flow, coordinating travel...

  • Administrative Support Specialist

    4 weeks ago

    Brooklyn, New York, United States Metropolitan Council on Jewish Poverty Full time

    About the Role:The Administrative Assistant will play a crucial role in supporting the logistical and programmatic needs of transitioning from the Chesed Center to The Hub. This includes assisting with Career Access programming at both locations and eventually supporting operations at the Brooklyn Hub.Key Responsibilities:Coordinate preparation of funding...