Office Operations Specialist
4 days ago
SNI Companies is seeking a highly skilled Office Operations Specialist to join our dynamic team in Miami Shores or Medley. As an Office Operations Specialist, you will play a vital role in supporting our office operations, providing administrative support to the team, and ensuring the smooth and efficient functioning of our offices. This is an excellent opportunity to develop your skills and experience in a fast-paced environment.
Key Responsibilities:
- Support office operations, including managing office supplies, ordering new inventory, and maintaining the office environment.
- Provide administrative support to the team, including answering phones, scheduling appointments, and organizing meetings.
- Prepare, file, and maintain office documents and records (physical and electronic), ensuring they are easily accessible when needed.
- Input and maintain data in various software systems, generate reports, and assist with other clerical tasks as needed.
- Manage calendars for executives or team members, schedule meetings, and book travel arrangements when necessary.
- Assist in various ad-hoc projects and tasks, ensuring timely completion and accurate documentation.
- Act as a liaison between departments, providing information, answering questions, and ensuring proper communication channels are maintained.
- High school diploma or equivalent (Associate's degree preferred)
- Proven experience as an administrative assistant or in another relevant administrative role
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong verbal and written communication skills in English & Spanish
- Excellent organizational skills and attention to detail
- Ability to handle sensitive and confidential information
- Strong time management skills and ability to prioritize tasks
- Ability to work independently and as part of a team
- Previous experience in a fast-paced environment is a plus
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