Office Operations Specialist
3 weeks ago
Job Summary
">The Administrative Coordinator will provide administrative and general office support to the site and regional operations.
">- ">
- Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time and capture revenue.">
- Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.">
- Assist with external and internal vendor relations, including purchase orders, payment of invoices, new vendor setup, and resolution of any vendor issues.">
- Review all invoices for accuracy and proper supporting documentation.">
- Enter invoices from the field and assist billing team with documentation as needed.">
Responsibilities
">- ">
- Handle incoming calls, emails, and company related correspondence daily.">
- Assist customers with immediate needs and help employees with tasks related to customer requests.">
- Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs, and keep a detailed record of start and end dates in a separate log.">
- Organize and coordinate staff and other meetings, prepare materials pertaining to agenda items, follow up with staff members regarding status of action items, etc.">
- Respond timely to requests from Resource Management and Field Operations.">
- Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.">
- Maintain safe work environment by following and supporting safe practices.">
- Prepare and submit new hires documentation in accordance with company policy.">
- Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.">
Qualifications
">- ">
- Minimum High school diploma or equivalent.">
- Must have experience in Advance Excel and pivot table.">
- 1 year of clerical or administrative experience related to work orders and invoice processing.">
- Preferred Associate degree in business management or similar, including computer and accounting courses.">
- Experience in a construction or project environment.">
Salary and Benefits
">We offer a competitive salary range of $50,000 - $65,000 per year, depending on experience, plus benefits including Medical, Dental, Vision, Disability and Life insurance, a 401k plan, and Employee Stock Purchase plan.
-
Office Automation Specialist
3 weeks ago
Miami, Florida, United States Complete Office Full timeAbout the RoleWe are looking for an experienced Office Automation Specialist to join our team at Complete Office. In this role, you will work closely with clients to understand their office automation needs and provide customized solutions.Estimated Salary: $65,000 - $85,000 per yearKey ResponsibilitiesAnalyze client needs and develop tailored office...
-
Office Operations Specialist
20 hours ago
Miami, Florida, United States Jeeter Full timeAbout the RoleThe Office Operations Specialist is responsible for ensuring the smooth functioning of our office. This includes managing office supplies, coordinating schedules, and maintaining records. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced environment.Responsibilities* Manage office operations,...
-
Office Operations Specialist
2 weeks ago
Miami, Florida, United States Malace HR Full timeWe are seeking an Office Operations Specialist to join our team at Malace HR in Miami, FL. The estimated salary for this position is $58,000 - $68,000 per year.In this role, you will be responsible for overseeing the day-to-day operations of our office spaces, including setting up and maintaining spaces for events and meetings.You will provide excellent...
-
Electrical Control Systems Specialist
3 weeks ago
Miami, Florida, United States Easy Operations LLC Full timeJob Title: Electrical Control Systems SpecialistSalary:$120,000 - $180,000 per year.At Easy Operations LLC, we are seeking a highly skilled Electrical Control Systems Specialist to join our team. As an essential member of our operations department, you will be responsible for designing, developing, and implementing control panel systems that meet our project...
-
Copier and Network Specialist
3 weeks ago
Miami, Florida, United States Complete Office Full timeComplete Office Seeks Copier and Network SpecialistWe are looking for a highly skilled Copier and Network Specialist to join our team. As a key member of our technology services team, you will be responsible for installing and maintaining office equipment, including copiers and printers, as well as troubleshooting technical issues and providing exceptional...
-
Office Operations Specialist
5 days ago
Miami, Florida, United States MSCCN Full time**Job Description**The Senior Administrative Assistant is a key member of the MSCCN team, providing administrative support to the designated department. This role is responsible for ensuring smooth and efficient operations, including preparing reports and presentation materials, addressing routine inquiries, coordinating meetings and events, taking...
-
Office Support Specialist
3 weeks ago
Miami, Florida, United States Sourced. Full timeAbout the PositionSourced is looking for an Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our team members and ensuring the smooth day-to-day operations of our office.About YouTo be successful in this role, you will need to have excellent organizational skills,...
-
Office Support Specialist
18 hours ago
Miami, Florida, United States The Blue Collar Recruiter Full timeAbout Our CompanyThe Blue Collar Recruiter is a leading direct hire placement company specializing in finding top talent for businesses across various industries. We are committed to delivering exceptional results and building long-lasting relationships with our clients and candidates. In this role as Office Support Specialist, you will play a vital part in...
-
Printer and Network Specialist
3 weeks ago
Miami, Florida, United States Complete Office Full timeAbout the RoleWe are looking for a highly motivated Printer and Network Specialist to join our team at Complete Office.The successful candidate will be responsible for installing, maintaining, and repairing printers and network systems for our business customers.This role requires a strong understanding of printer technology, computer networks, and software...
-
Medical Office Operations Specialist
2 days ago
Miami, Florida, United States Hearing and Speech Center of Florida Full timeOur MissionHearing and Speech Center of Florida is committed to delivering exceptional therapy services to individuals with special needs. Our team of dedicated professionals works tirelessly to provide comprehensive solutions that cater to the unique needs of our clients.Job DescriptionWe are seeking an experienced Office Manager to join our team. In this...
-
Office Management Specialist
3 weeks ago
Miami, Florida, United States Plasma International Ltd Full timeWe are seeking a highly organized Office Management Specialist to join our team at Plasma International Ltd. As an Office Management Specialist, you will be responsible for providing administrative support to our CEO and other team members.What We Offer:Competitive salary and benefits package.Opportunity to contribute to cutting-edge advancements in...
-
Logistics and Operations Specialist
2 weeks ago
Miami, Florida, United States GF IMMIGRATION LAW, PA Full timeJob SummaryGF IMMIGRATION LAW, PA is seeking an experienced Logistics and Operations Specialist to join our team. In this role, you will be responsible for overseeing the day-to-day operations of our offices, including managing logistics, workflow procedures, and vendor relationships. You will also support team members with travel arrangements, event...
-
Support Specialist
3 weeks ago
Miami, Florida, United States Regis HR Group Full timeJob SummaryWe are seeking a detail-oriented Administrative Support Specialist to join our team at the Regis HR Group. This role involves providing administrative support to our executives, managing office operations, and ensuring seamless day-to-day tasks.Key Responsibilities:Provide administrative support to executives, including correspondence, calendar...
-
Business Operations Specialist
3 weeks ago
Miami, Florida, United States Growing Miami Law Firm Full timeJob DescriptionWe are a Miami-based litigation and transactional law firm seeking an experienced Business Operations Specialist to join our team.The ideal candidate will have a strong background in business operations, excellent leadership skills, and a passion for ensuring seamless day-to-day activities.Main Responsibilities:Oversee office management,...
-
Security Officer Specialist
3 weeks ago
Miami, Florida, United States Boost Security Group Inc Full time**Job Title:** Security Officer SpecialistWe are seeking a skilled Security Officer Specialist to join our team at Boost Security Group Inc. The selected individual will be responsible for securing assigned premises, identifying risks to staff and patrons, and ensuring compliance with company rules and regulations.**Responsibilities:Monitor premises to...
-
Accounting Operations Specialist
3 weeks ago
Miami, Florida, United States Humanidei Full timeJob Title: Accounting Operations SpecialistEstimated Salary: $65,000 - $85,000 per year in Miami, FL.Miami Firefighters Federal Credit Union is seeking a skilled and detail-oriented Accounting Operations Specialist to join its team. This exciting opportunity offers a chance to work in a dynamic financial environment, contribute to the success of our...
-
Industrial Safety Compliance Specialist
2 weeks ago
Miami, Florida, United States Dynamic Office & Accounting Solutions Full timeAbout the RoleOur company, Dynamic Office & Accounting Solutions, is seeking a highly skilled Safety Compliance Specialist to join our team. This is a full-time, onsite position with an estimated salary range of $90,000 - $130,000 per year, depending on experience. The ideal candidate will have 5-8 years of experience in safety compliance in an industrial or...
-
Office Operations Manager
3 weeks ago
Miami, Florida, United States GF IMMIGRATION LAW, PA Full timeJob OverviewThe Office Operations Manager role at GF Immigration Law, PA is an exciting opportunity for a highly organized and detail-oriented individual to join our team. With a focus on ensuring the smooth operation of our Miami and Homestead offices, this position requires exceptional communication and coordination skills.In this role, you will be...
-
Office Operations Manager
2 weeks ago
Miami, Florida, United States MB Fit LLC Full timeAbout the RoleAs an Office Operations Manager at Reebok CrossFit Miami Beach, you will play a vital role in maintaining the smooth operation of our facilities. This position offers a competitive salary, estimated at $45,000 - $60,000 annually.Key Responsibilities:Oversight of office administration, including greeting guests, answering phone calls, and...
-
Office Operations Associate
2 weeks ago
Miami, Florida, United States Malace HR Full timeJob DescriptionMalaceHR is looking for an experienced Office Operations Associate to join our team. In this role, you will provide administrative support to our staff, ensure efficient office operations, and maintain a positive working environment.Your responsibilities will include:Providing administrative support to staff members.Managing and coordinating...