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Executive Assistant

2 months ago

Hartsville, South Carolina, United States Eclipse Solutions Full time

The Eclipse Solutions Group is a leading provider of high-quality technical services and solutions for industrial installations. We support top-tier industrial companies in the relocation of machinery and production plants globally. To strengthen our team at Eclipse Solutions, we are seeking an Assistant to the Management Board (m/f/d) at our headquarters. As an Assistant to the Management Board (m/f/d), you will serve as the central interface between the management board and our customers, employees, and business partners. This role requires a flexible organizational talent for a professionally managed front office and smooth processes. Your key responsibilities include:

Supporting the Management Board

  • Active support of the management board in day-to-day operations, including general administrative and secretarial tasks.
  • Internal and external correspondence for the management board in English.

Administrative and Organizational Tasks

  • Independently and by dictation, you will be responsible for completing administrative tasks and projects.
  • Assisting with ad hoc tasks in day-to-day operations and special projects.

Communication and Coordination

  • Creating presentations, protocols, evaluations, statistics, and preparing data as a decision-making basis.
  • Administration and organization of the insurance area from an administrative perspective.
  • Consulting and support internally.
  • Administration and organization of legal cases and communication with law firms.

Personnel and Logistics

  • Creating and preparing letters for employees and personnel documents.
  • Personnel recruitment: organization and processing of the application process.
  • Preparing and following up on meetings, including minutes, conferences, and external events.
  • Coordination of appointments and business trips.

Language and Culture

  • Proficiency in English is required, with the ability to communicate effectively in a global business environment.

Requirements

  • High school diploma or equivalent required; degree in business administration or related field preferred.
  • Minimum 2 years of experience in a similar role.
  • Excellent organizational and communication skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.