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Executive Administrative Assistant

2 months ago

Washington, Washington, D.C., United States MELE Associates, Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Executive Administrative Assistant to join our National Security and Intelligence team at MELE Associates, Inc. in Washington, DC. The successful candidate will provide administrative support to senior executives, coordinate with departmental stakeholders, and engage with colleagues, partners, and leadership in a professional and diplomatic manner.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to senior executives, including calendar management, document preparation, and data entry.
  • Communication and Coordination: Coordinate with departmental stakeholders, including program office support services, to ensure seamless execution of tasks and projects.
  • Travel Coordination: Coordinate and process domestic and foreign travel requests, including travel authorizations and vouchers.
  • Correspondence and Records Management: Track and manage classified and unclassified correspondence, including document retrieval and concurrence.
  • Office Operations: Maintain office files and databases, including electronic data files and architecture consistent with best practices.
  • Meetings and Events: Prepare and coordinate meetings, conferences, and events, including setup and operation of audio-visual equipment.
  • Training and Development: Provide training and support to new employees on administrative tasks and procedures.
Requirements
  • Security Clearance: Active DOE Q or DoD Top Secret security clearance.
  • Education: High School Diploma or GED.
  • Experience: 5-7 years of relevant administrative experience required.
  • Skills: Proficiency in Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel.
Preferred Qualifications
  • Education: Bachelor's degree from an accredited University or college.
  • Experience: 7-10 years of relevant administrative experience desired.
Benefits
  • Hybrid Remote/Office Work Environment: Opportunity to work from home and in the office.
  • Competitive Salary and Benefits: Salary and benefits package competitive with industry standards.
  • Professional Development: Opportunities for professional growth and development.