Executive Assistant

19 hours ago

Washington, Washington, D.C., United States MedStar Health Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our leadership team. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

Key Responsibilities
  • Provide administrative support to the Administrator, Director, Chief, or Executive, including planning, preparing, and compiling necessary information and materials for routine activities and special projects.
  • Coordinate the administrative details related to the responsibilities of the Administrator, Director, Chief, or Executive, including handling reimbursements and providing research support as applicable.
  • Assist in gathering and compiling statistical data related to department activities or research, and maintain databases.
  • Maintain calendars and arrange appointments, including patient scheduling if applicable, meetings, and make travel arrangements.
  • Screen incoming telephone calls and answer/refers inquiries, as appropriate, and confirm appointments and coordinate with appropriate individuals or departments.
  • Perform a variety of secretarial functions, such as composing, transcribing, typing, and proofreading of correspondence, reports, spreadsheets, PowerPoint programs, policies, and procedures, etc.
  • May be responsible for newsletters or other communications, disseminate mail/correspondence, file and organize correspondence, and departmental records, as appropriate.
  • Ensure accuracy of all documents contained and ensure prompt and accurate preparation of documents for distribution.
  • Assist with the preparation of agendas, memorandums, materials, and notes, as needed.
  • Serve as the liaison in the Administrator's office to a wide range of Medical Center personnel and with individuals outside of the institution to affect the exchange of information, arrange for services, and/or complete administrative tasks.
  • Prepare for, attend, and participate in staff and other meetings, performing such functions as preparing materials, taking, and transcribing minutes, etc.
  • Function as the department's liaison with other departments to maintain, plan, obtain, and update technology services, including software, hardware, pagers, etc.
  • Participate in monitoring and controlling assigned operation and capital budgets with administrative guidelines, prepare, submit, and keep track of department reimbursements, coordinate, and supervise purchase orders and inventory supplies.
  • May be responsible for planning, providing, and evaluating orientation, training, continuing education programs, or other opportunities for learning as delegated by the supervisor.
  • Assist with personnel management functions as needed for the Department or Division, including interviewing, hiring, scheduling, coaching, counseling, evaluating, and terminating with Executive's approval.
  • May assist with personnel management functions for designated areas, making sure adequate coverage is obtained in peak times.
  • Complete license renewal applications and hospital privilege applications for assigned physicians if applicable.
  • Exemplify Guest and Staff relations standards in all activities.
  • Participate in meetings and on committees and represent the department and hospital in community outreach efforts, participate in multi-disciplinary quality and service improvement teams.
Requirements
  • AA degree required / BA/BS Preferred (Consideration will be given to appropriate amount of equivalent education and experience)
  • 3 years of progressively responsible administrative/executive support experience.
  • Excellent oral communication, writing, organization skills, and abilities.
  • Extensive knowledge of computer software and hardware, including Microsoft Office (Outlook, Word, Excel, PowerPoint).

  • Executive Chef Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Lager Executive Search Full time

    Lager Executive Search is seeking a highly skilled Sous Chef for a high-volume, upscale chef-driven concept in DC. The ideal candidate will have a stable work history, hands-on leadership style, and a focus on quality and guest experience. The company offers excellent compensation ($65k - $85k plus bonus), paid benefits, quality of life, and a pension plan....

  • Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Hit Strategies Full time

    Job DescriptionAbout HIT StrategiesHIT Strategies is a dynamic and innovative research firm that specializes in polling, messaging, and strategic research. Our team is dedicated to understanding and empowering diverse communities, and we're looking for a highly skilled and motivated Executive Assistant to join our team.Job SummaryWe're seeking an experienced...

  • Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our senior executives. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and correspondence.Key...

  • Executive Assistant

    3 weeks ago

    Washington, Washington, D.C., United States Helios HR Full time

    About the RoleN Street Village is seeking an Executive Assistant to provide high-level administrative support to the Executive Team. The ideal candidate will have excellent organizational and prioritization skills, with the ability to move quickly between tasks and maintain a positive attitude.ResponsibilitiesProvide general administrative support to the...

  • Executive Assistant

    16 hours ago

    Washington, Washington, D.C., United States Randstad Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide...

  • Executive Assistant

    1 month ago

    Washington, Washington, D.C., United States Nationwide IT Services Full time

    Job DescriptionNationwide IT Services is seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to high-level executives in a critical office of the Federal government.Key Responsibilities:Manage the day-to-day activities of senior executives, including appointments, calendars, and schedules.Screen and...

  • Executive Assistant

    1 day ago

    Washington, Washington, D.C., United States Pharmaceutical Care Management Association (PCMA) Careers Full time

    Executive Assistant OpportunityPharmaceutical Care Management Association (PCMA) is seeking a highly skilled Executive Assistant to provide exceptional organizational and administrative support to our General Office, Executive, and External Affairs teams.Key Responsibilities:Office Administration: Serve as the first point of contact, welcoming visitors,...

  • Executive Assistant

    8 hours ago

    Washington, Washington, D.C., United States Pharmaceutical Care Management Association (PCMA) Careers Full time

    Job Title: Executive AssistantPharmaceutical Care Management Association (PCMA) is seeking a highly skilled and organized Executive Assistant to provide administrative support to the General Office, Executive, and External Affairs teams.Key Responsibilities:Provide exceptional front desk reception services, welcoming visitors and directing them...

  • Executive Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Pharmaceutical Care Management Association (PCMA) Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our General Office, Executive, and External Affairs teams. The ideal candidate will have a strong background in office administration and excellent communication skills.Responsibilities:Provide front desk receptionist services,...

  • Executive Assistant

    1 day ago

    Washington, Washington, D.C., United States UHS Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide confidential, executive-level support to the CEO and other members of the C-Suite and Administrative Suite.Key ResponsibilitiesCreates an environment to enable other employees to function effectively and efficiently.Manages all workflow priorities of all executives to include CEO,...

  • Executive Assistant

    22 hours ago

    Washington, Washington, D.C., United States Pharmaceutical Care Management Association (PCMA) Careers Full time

    Executive AssistantPharmaceutical Care Management Association (PCMA) is seeking a highly skilled Executive Assistant to provide administrative support to the General Office, Executive, and External Affairs teams. This role will report to the Vice President, Human Resources and Administration.Key Responsibilities:Provide front desk receptionist services,...

  • Executive Assistant

    1 day ago

    Washington, Washington, D.C., United States Nemean Solutions, LLC Full time

    Job Title: Executive AssistantNemean Solutions, LLC is seeking an experienced Executive Assistant to support the Navy Director, Acquisition Talent Management (DATM). The successful candidate will provide administrative support to the DATM mission and staff, demonstrating a minimum of 3 years of experience in executive-level administrative duties.Key...

  • Executive Assistant

    1 day ago

    Washington, Washington, D.C., United States Monumental Sports & Entertainment Full time

    Job Title: Executive AssistantMonumental Sports & Entertainment (MSE) is a leading integrated sports and entertainment company with a diverse portfolio of teams and businesses. We are seeking an experienced Executive Assistant to provide administrative support to our executive staff across Media, New Enterprises, Technology, and Esports.Key...

  • Executive Assistant

    3 weeks ago

    Washington, Washington, D.C., United States Nationwide IT Services Full time

    Job DescriptionNationwide IT Services is seeking an experienced Executive Assistant to provide high-level administrative support to our senior executives. As a key member of our team, you will be responsible for managing the day-to-day operations of our office, ensuring seamless communication and coordination among team members, and providing exceptional...

  • Executive Assistant to Executive Director

    4 weeks ago

    Washington, Washington, D.C., United States LAWYERS' COMMITTEE FOR CIVIL RIGHTS UNDER LAW Full time

    Job Title: Executive Assistant to Executive DirectorThe Lawyers' Committee for Civil Rights Under Law is a pioneering civil rights organization with a rich history dating back to 1963. Our mission is to achieve racial justice through legal advocacy, ensuring that the voices and opportunities of Black people and other communities of color are represented in...

  • Executive Assistant

    3 weeks ago

    Washington, Washington, D.C., United States KIPP DC Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide critical support to our executive leadership team at KIPP DC. The successful candidate will be responsible for managing administrative functions, coordinating travel, and ensuring seamless operations. This is an excellent opportunity for a detail-oriented and proactive...

  • Executive Assistant

    3 weeks ago

    Washington, Washington, D.C., United States Lumark Technologies, Inc. Full time

    Executive Assistant Opportunity at Lumark Technologies, Inc.Lumark Technologies, Inc., a mature small business providing professional services and consulting to Government and Commercial clients, is seeking an experienced Executive Assistant to join our growing team working at the highest level at the Federal Aviation Administration.Key...

  • Executive Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Enlightened, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Enlightened, Inc.The successful candidate will have 3-5 years of experience in a fast-paced executive-level environment, with a proven ability to meet deadlines while managing multiple projects and shifting priorities.Key ResponsibilitiesManage...

  • Executive Assistant to the Executive Team

    1 day ago

    Washington, Washington, D.C., United States The Hub Project Full time

    Job Title: Executive Assistant to the Executive TeamAt The Hub Project, we are seeking an experienced and highly organized Executive Assistant to provide administrative support to our Executive Team. This is a unique opportunity to work with a dynamic team of professionals who are passionate about creating a just and inclusive economy.Key...

  • Executive Assistant to Senior Executives

    2 weeks ago

    Washington, Washington, D.C., United States SAIC Full time

    About the RoleSAIC is seeking a highly skilled and experienced Senior Executive Assistant to provide direct support to senior executives within the Office of the Assistant Secretary of Defense/ Readiness (OASD(R)).Key ResponsibilitiesPlan and execute executive-level meetings and events, ensuring seamless coordination and logistics.Manage the executive's...