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Office Coordinator

2 months ago

Chicago, Illinois, United States CMT Services Inc Full time
Job Overview

Salary: Competitive

Company Overview:

CMT Services, Inc. is a vibrant and expanding small enterprise dedicated to supporting Federal, State, and Local government entities. As a SBA-certified HUBZone and Woman Owned Small Business (WOSB), we pride ourselves on delivering exceptional, professional services that align with the missions and strategic objectives of our clients. Our commitment to Integrity & Commitment drives us to consistently provide the highest quality services, establishing CMT Services as a trusted partner.

Key Responsibilities:

  • Manage a variety of record-keeping, reporting, and informational tasks to support various programs. Ensure data accuracy by maintaining and updating lists and reports, and verifying information against source documents.
  • Assist in gathering and developing resource materials and information to support the Front Office, Real Estate Division programs, and Project Management Office in Design & Construction.
  • Organize and maintain bulletin boards, filing relevant materials for future reference. Record, sort, and assemble information related to specific projects, contracts, and financial documentation.
  • Collaborate closely with management and specialists to prepare and organize all necessary documentation for lease files and reports.
  • Monitor and maintain various records, extracting and entering information into databases to identify trends and generate management reports for decision-making.
  • Provide assistance to users with software and hardware issues, utilizing computer software to create, store, and retrieve documents, including spreadsheets and databases.
  • Respond to data input and verification requests from various management personnel, ensuring timely and accurate data entry into the appropriate systems.
  • Participate in special projects related to data management and integrity, including audits and inventory management.
  • Handle incoming calls, directing them to the appropriate personnel and providing general information as needed.
  • Demonstrate proficiency in computer skills, particularly in Microsoft Office Suite, Adobe, and Google applications, while also being capable of operating standard office equipment.
  • Perform additional duties such as maintaining attendance reports and participating in special projects as assigned.
  • Maintain a Desk Reference Guide for the position and perform other comparable duties as needed.
  • Work independently to research and prepare documents for review.

Qualifications:

  • Must possess Secret Clearance.
  • Advanced proficiency in Microsoft Office products.
  • Strong communication skills, both written and verbal.
  • Ability to thrive in a fast-paced environment with resourcefulness and initiative.
  • Attention to detail and the ability to accomplish tasks with minimal supervision.
  • Professional demeanor and effective interpersonal skills.
  • Capability to meet deadlines in a timely manner.
  • All personnel must undergo a background suitability clearance prior to work.
  • Ability to work independently while receiving adequate supervision.
  • Ensure that the Government is billed only for actual hours worked.
  • Ability to analyze complex data and present findings effectively.

Minimum Experience: A minimum of two years in an administrative role, preferably within a government agency or contractor environment.