Residency Program Coordinator

3 weeks ago


Norfolk, Virginia, United States Eastern Virginia Medical School Full time
Job Summary

We are seeking a highly organized and detail-oriented Residency/Fellowship Program Specialist II to join our team at Eastern Virginia Medical School. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the Graduate Medical Education (GME) programs.

Key Responsibilities
  • Manage appointment process for incoming trainees, ensuring compliance with program-specific credentialing requirements.
  • Develop and maintain trainee schedules, including annual rotation schedules, call schedules, and clinical schedules.
  • Coordinate trainee exit process, ensuring compliance with Office of Graduate Medical Education processes.
  • Assist in the development of program policies to meet accreditation requirements.
  • Manage and coordinate the ACGME Self-Study site visit, ensuring all necessary accreditation materials are uploaded to ADS.
  • Oversee the development and maintenance of online and hardcopy recruitment materials.
  • Manage the interview process, including schedules, interview day activities, and follow-up.
  • Process vacation/leave request forms and monitor use of leave categories.
  • Report Family Medical Leave Request to Human Resources and notify the Office of Graduate Medical Education.
  • Process moonlighting request forms and related duty hours.
Requirements
  • A bachelor's degree and at least one year of experience in administration and/or office management preferred.
  • Experience in an academic healthcare setting is desirable.
  • Certification through the Training Administrators of Graduate Medical Education (TAGME) must be obtained within the first three years of employment.
What We Offer

Eastern Virginia Medical School offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

This is a full-time position, and the ideal candidate will have excellent organizational skills, an ability to multi-task, and prioritize competing priorities, work independently, and meet important deadlines.

We are an equal opportunity employer and welcome applications from diverse candidates.



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