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Administrative Support Specialist for Retail

4 weeks ago

New Bedford, Massachusetts, United States Omni Hotels Full time
Job Summary:

The R&R Administrative Assistant is responsible for providing clerical, administrative, and project management support to the Retail & Recreation Team at the Omni Bedford Springs Resort.

Key Responsibilities:

Function as Administrative Assistant to the Retail & Recreation Department.
General office administration including office supply inventory, file maintenance, typing and other clerical support duties as needed.
Complete MOS audits for the Retail & Recreation department.
Remain alert, courteous and helpful to guests, vendors, and fellow associates at all times.
Practice safety standards and report any unsafe conditions to the Retail & Recreation Manager.
Assist with weekly orders and inventory control.
Keep R&R Leadership informed of all complaints, emergencies, or unusual situations.
Ensure high level of interdepartmental communication by serving as a liaison between the R&R team and other departments throughout the Resort.
Maintain service standards and promote a high level of guest service and teamwork for all employees.
Practice excellent telephone etiquette at all times.
Direct staff to the appropriate location for assistance with any problems that may occur.
Perform Birchstreet, Yellow Dog and other administrative duties as determined.

Hotel Specific Functions:

Respond to any reasonable task as assigned by Manager.
Assist with special projects as needed.
Basic retail and recreation knowledge preferred.

Qualifications:

High school graduate or equivalent.
Previous administrative background.
Must have very strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
Ability to work in a fast-paced environment.
Strong organizational skills with the ability to multi-task.
Friendly, energetic personality.