Administrative Assistant, USTA Coaching

1 week ago

Orlando, Florida, United States United States Tennis Association (USTA) Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our USTA Coaching team. As a key member of our department, you will provide administrative support to our Managing Director, Head of Business Development and Operations, and assist in executing the overall vision and strategy for the continued growth, recruitment, and retention of coaches within the US.

Key Responsibilities
  • Provide administrative support, including calendar management, email, and expense management, travel planning, meeting and conference call coordination, and preparation of correspondence and reports as required.
  • Support projects and tasks for USTA Coaching, programs, events, and other initiatives.
  • Identify, plan, and execute special projects aligned with the organization's strategic objectives.
  • Create and edit documents, such as agendas, meeting materials, letters/memos, meeting summaries, requisition forms, monthly reports, dashboard goals, surveys, events calendars, presentations, etc.
  • Provide digital assistance with virtual meetings, webinars, and training by establishing registration details, backend support/navigation, presentation development, and recording distribution associated with Zoom Meetings and virtual conferences.
  • Perform clerical tasks, such as scanning documents, making copies, opening/sorting mail, and shipping packages.
  • Work within Concur to process invoices, check requests, purchase orders, and travel expense reimbursements.
  • Gather and catalog various reports, W9s, COI, waivers, legal agreements, etc.
Requirements
  • A minimum of 3 years of experience working in a professional office.
  • Proficiency in Microsoft Suite & G-Suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms), Adobe Photoshop, and virtual meeting platforms such as Zoom & Google Meet.
  • Possess the ability to learn and manipulate new programs and processes.
  • Demonstrated ability in coordination, organization, and data management.
  • Excellent verbal, written, and interpersonal communication skills.
  • Professional demeanor and strong interpersonal skills with an ability to communicate effectively and develop rapport with multiple internal and external stakeholders. Confidentiality is a must.
  • This position is designated as "hybrid/flex" in Orlando and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements, as updated from time to time.
What We Offer
  • A comprehensive benefits package designed to meet the needs of a diverse workforce.
  • Flexibility: Our Hybrid with Flexibility approach combines a balance of remote working with in-office collaboration to spark teamwork and creativity.
  • Comprehensive benefits designed to meet your unique needs: Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance are a small part of our offerings.
  • Time to recharge and energize: Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess.
  • Plan for your future financially and professionally: 401(k) with employer matching (up to 3%), promotional and growth opportunities, Learning and Development programs to learn on the job, and up to $5,000 for tuition reimbursement, per academic year.
  • Mental and emotional wellness: Resources for overall well-being including mental health and meditation benefits.
  • Other cool perks: A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events are just a few of the optional benefits available.

The expected range for the base salary for this position is $38,000 - $50,000 plus overtime. This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

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