HR Operations Payroll and Timekeeping Specialist

4 days ago

Parsippany, New Jersey, United States Marotta Controls Full time
Job Summary

We are seeking a highly skilled HR Operations Payroll and Timekeeping Administrator to join our team at Marotta Controls. As a key member of our HR Operations team, you will be responsible for ensuring efficient and effective HR, Payroll, and Timekeeping services.

Key Responsibilities
  • Process biweekly payroll for 400 employees, including importing hours, auditing payroll preview, and reviewing PR registers.
  • Oversee and monitor all PTO, from calculating initial eligibility to verifying usage.
  • Prepare single checks through the payroll system as needed.
  • Maintain employee tax withholdings, direct deposits, and garnishments.
  • Review and update tax experience rates for both Federal and State.
  • Enter taxable fringe benefits and understand third-party sick pay.
  • Prepare 401(k) funding requests and reconcile Empower calculated company matching, file contribution reports, and confirmations.
  • Calculate quarterly goal-sharing bonuses and process year-end management bonus payroll.
  • Review quarterly tax deposits and earnings records.
  • Prepare and distribute various Payroll reports.
  • Prepare monthly PR journal entries (G/L, Benefits, PR/Benefits Accrual, 401(k) Match, Vacation accrual, Vacation Bank accrual, severance entries).
  • Review annual W-2s for accuracy.
  • Maintain Time Keeping systems for all changes, including new hires, terms, rate changes, department changes, shift changes, or setting up new shifts.
  • Process outside verification of employment requests.
  • Provide training to new managers on approval of timecards and/or time clock hours.
Additional Responsibilities
  • Serve as a backup to the Learning Management System (LMS) Administrator.
  • Manage compliance tasks and ensure Labor Law posters are up to date at each work site location.
  • Miscellaneous HR Operations Team Projects.
Requirements
  • Experience in a federal contractor and manufacturing environment.
  • 3+ years HR/Payroll experience, including a working understanding of payroll taxes.
  • Demonstrated experience with a time-keeping system.
  • Demonstrated experience with work order and project labor hours.
  • Experience with Exempt and Non-exempt employees.
  • Understanding of federal and multi-state employment laws.
  • Strong analytical and problem-solving skills.
  • Ability to effectively manage multiple projects while prioritizing the needs of the business.
  • Demonstrated ability to operate within a shared service approach.
  • Ability to foster positive working relationships; highly resourceful.
  • Ability to run reports and use basic data outputs to tell a high-level story.
  • Self-motivated, ability to plan, prioritize, and problem-solve independently.
  • Flexibility, adaptability, and resilience in working in a constantly evolving environment.
  • Ability and commitment to the highest ethical standards, including maintaining confidentiality.
  • Excellent capabilities in MS Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills, organized, analytical, and detail-oriented.
  • Maintains knowledge of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law.
  • Participates in the daily workflow of the department.
  • Respects confidentiality.
  • Must be a US Citizen.

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