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Administrative Support Specialist

2 months ago

Bedminster, Pennsylvania, United States Ohm Systems, Inc Full time
About the Role

We are seeking a highly skilled and versatile Operations Support Specialist to join our team at Ohm Systems, Inc. This role involves providing operational, administrative, analytical, and technical support to our business. The ideal candidate will have a solid understanding of business practices, basic accounting, and budgeting, and will be proficient in Microsoft Office with preferred knowledge of industry-specific systems like SAP and Coupa.

Key Responsibilities
  • Assist with scheduling work, briefing employees, and completing assigned tasks efficiently.
  • Communicate with other departments to ensure smooth operations and resolve any arising issues.
  • Provide support in safety management, customer inquiries, and data analysis and reporting.
  • Handle service and material procurement, invoice processing, payroll, accounting, and budgeting tasks.
  • Maintain material inventory and act as a first-level resource for issues related to customer service, billing, wastewater supply, regulatory matters, etc.
  • Conduct operational data analysis and generate reports to support business decisions.
Requirements
  • Thorough understanding of standard business practices, including basic accounting and budgeting principles.
  • Proficiency in Microsoft Office Suite applications, particularly Word, Excel, Access, PowerPoint, and email management systems.
  • Knowledge of SAP, PowerPlant, MapCall, and Coupa is preferred.
  • Familiarity with payroll systems like My Time and knowledge of the wastewater or utility industry is an advantage.
  • Strong organizational and administrative skills with the ability to manage and prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Demonstrated problem-solving and analytical abilities.
  • Strong interpersonal skills to work effectively with team members and across departments.
Education and Experience
  • Required: High school diploma or equivalent.
  • Preferred: Associate's degree in business or a related field.
  • Experience: Minimum of 2 years of experience in supporting water/wastewater operations.