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Office Administration Specialist

2 months ago

Niagara Falls, New York, United States Washington Mills Full time

Position Overview
The Administrative Support Specialist is essential to the efficient functioning of our organization. This role involves acting as a key office administrator and resource for our professional team, providing support across various departments as required.

Key Responsibilities
In this position, you will:

  • Welcome and assist visitors to the office.
  • Manage inventory and replenish office supplies as necessary.
  • Handle incoming mail by sorting and distributing it appropriately.
  • Process employee access requests and issue necessary passes.
  • Maintain the office lunchroom by regularly restocking supplies.
  • Generate shipping documentation for the logistics team.
  • Communicate with clients regarding delivery updates.
  • Coordinate maintenance and repairs for office equipment.
  • Manage purchase orders by receiving requests and archiving them.
  • Handle sales and laboratory invoices, ensuring accurate records.
  • Update the accounts payable database with relevant order information.
  • Follow up with suppliers to confirm or modify orders as needed.
  • Act as a liaison for shipping and receiving, ensuring product quality.
  • Organize and maintain filing systems for vendor and customer transactions.
  • Cross-check product deliveries against purchase orders and collaborate with Accounts Payable for processing.
  • Provide backup support for Customer Service and Accounts Payable when required.

Qualifications
To excel in this role, candidates should possess:

  • An associate's degree or three years of relevant business experience.
  • Strong interpersonal skills and the ability to multitask effectively.
  • Physical capability to sit, stand, bend, and lift up to 25 lbs. regularly.
  • A self-motivated and adaptable approach to work in a dynamic environment.
  • A collaborative mindset, with the ability to communicate across teams.
  • Proficiency in computer applications, including Excel, Word, and PowerPoint, with a willingness to learn company-specific systems.

Compensation and Benefits
We offer a comprehensive compensation package that includes:

  • Competitive salary based on experience.
  • Subsidized medical and dental insurance plans.
  • Employer-sponsored retirement savings plan.
  • Company-paid life insurance.
  • Generous paid vacation and holiday time.
  • Family-friendly sick leave and personal time policies.

Washington Mills is an Equal Opportunity Employer dedicated to promoting diversity within our workforce.