Administrative Support Specialist

4 weeks ago


Wappingers Falls, New York, United States Pulse MD Urgent Care Full time
Job Description

Pulse-MD Urgent Care is seeking an Administrative Assistant to support the daily operations of the COO. This role involves fielding inbound communications, coordinating scheduling, organizing internal resources, liaising with visitors, and communicating policies and procedures.

Responsibilities:

  • Answer phone calls and general email inquiries, routing them to the appropriate internal parties as needed.
  • Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Build and maintain processes to keep files and office supplies organized and easily accessible.
  • Act as the point person for office guests.
  • Alert employees of new processes, rules, and regulations.

Requirements:

  • High school diploma
  • 3-5 years of experience as an administrative assistant required
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skills
  • Familiarity with office equipment
  • Proficiency in Microsoft Office


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