Executive Assistant to CEO
5 days ago
We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive support to our CEO, who oversees a diversified portfolio including a hospitality group, a real estate group, and a personal influencer brand.
Key Responsibilities- Manage and prioritize the CEO's daily schedule, including appointments, meetings, and travel arrangements.
- Prepare and review internal and external communications, such as emails, reports, and presentations.
- Act as a liaison between the CEO and internal teams, clients, and external stakeholders.
- Facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Assist in the management of projects across the hospitality group, real estate group, and personal brand, ensuring timelines and deliverables are met.
- Coordinate cross-functional initiatives, ensuring all teams are aligned with the CEO's strategic goals.
- Oversee special projects as assigned by the CEO, including research and development of new business opportunities.
- Maintain and organize confidential files, records, and documents.
- Oversee the preparation of expense reports and manage budget tracking.
- Support the CEO in managing their personal brand, including scheduling content, coordinating events, and liaising with marketing teams.
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- 5+ years of experience in executive support, preferably within a fast-paced, multifaceted environment.
- Bilingual proficiency in English and Spanish is required.
- Exceptional Communication: Strong verbal and written communication skills with the ability to interact with high-level executives and clients.
- Time Management: Ability to manage multiple priorities effectively and efficiently under tight deadlines.
- Problem-Solving: Proactive and resourceful in addressing challenges and finding solutions.
- Attention to Detail: Meticulous and thorough in handling all aspects of the role, from administrative tasks to complex projects.
- Adaptability: Comfortable in a dynamic, evolving environment and able to pivot as priorities change.
- Discretion: Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.
- Competitive salary and performance bonuses
- Comprehensive health, dental, and vision insurance
- Paid time off and holidays
- Professional development opportunities
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